How does a Virtual Mailbox Work? 7 Advantages for Businesses
Solopreneurs and small businesses are turning to virtual mailboxes (also known as virtual offices or virtual addresses) in increasing numbers. But what are virtual mailboxes? They are office locations with impressive, professional addresses that businesses can use for listing their office address. They also often include other services such as mail forwarding, lobby directory listings, and access to fully equipped meeting spaces.
There are a number of reasons businesses should use a virtual mailbox. Let’s go through some of the most common use cases.
Virtual Mailbox Advantages and Use Cases
1. Stop the Business Mail at Your House.
Having your business mail arriving at your home address can be a real irritant. Sorting through and separating personal and business mail takes time. And sometimes you may have more mail than what can fit in your mailbox. A virtual mailbox stops all of that business mail from coming to your home.
2. Make First Impressions Count—Professional Presence.
Businesses need to make first impressions count. It can happen in any number of ways—your website, initial meeting, email communications, and address. A business address in a subpar location creates a first impression that is almost virtually impossible to erase. Some virtual mailbox solutions like Davinci Virtual Office give businesses a professional address in a location, including a lobby directory listing, that garners respect—one a solopreneur or small business typically cannot afford.
3. Use for Business Licensing and Registration.
Business licensing and registration requires a physical mailing address for the registered agent. If you’re using your home address for your business, this means it gets published. It also means that your customers have your home address, something many businesses may not want them to know. And in certain cases, you may not be able to use your home address—some home owners’ associations (HOA) prohibit business addresses and some municipalities have zoning regulations that prevent home owners from running a commercial business with their home address. Virtual mailboxes (addresses) solve these issues.
4. Connect with Search Engines and Internet Directories.
Getting recognized is critical for any business, and showing up on digital listings can be the difference between a business failing and one succeeding. There are numerous online business listings that a business must complete to be visible including
Google Business Profile
Facebook Professional Services
Yelp for Business
Yahoo Local
Bing Places for Business
Foursquare for Business
As a reminder, make sure the information you put into all of these channels is consistent; inconsistency in details will affect your SEO ranking. The business categories you select also play an important role.
5. Get Mail Receipt and Forwarding.
For some solopreneurs and small businesses, you’re rarely in one spot for very long. Getting your mail can be a real problem. However, as many virtual mailbox offerings include mail receipt and forwarding such as Davinci Virtual Office, this challenge can be eliminated. You can have your mail follow you wherever you’re at.
6. Have a Location to Meet Customers.
Some virtual mailbox solutions like Davinci Virtual Office also have physical offices available for rent. These are particularly important when you need a day office or coworking space to power through work without an interruption or when you need a conference room—with the presentation and collaboration tools you need, a lobby greeter, and more—for a customer meeting. Hotel rooms are bad ideas; they are often 50 percent more than rented meeting rooms. Coffee shops and cafes are noisy, lack privacy and fail to convey the brand experience you want to provide customers.
7. Expand Your Business Quickly and Cost Effectively.
Expansion into new locations can be expensive if you need a fixed office for an address. Virtual addresses give businesses an alternative; they can expand into new locations by simply securing a virtual address. And if the virtual address provider also offers on-demand meeting day offices, coworking space, and meeting rooms for rent, then you have the option to use those when you are on site and meeting with customers and partners or simply needing to get some work done.
Stay Ahead of the Competition
To compete today, solopreneurs and small businesses need tools that help level the playing field. Virtual mailboxes and all of the accouterments that come with them are one of the tools you need in your back-pocket to do so. Contact us today to get a virtual mailbos with your virtual office!
LinkedIn Profile: LinkedIn
Website: www.tirocommunications.com
Categories
- Business Marketing
- Business Resources
- Customer Success Stories
- Customer Success Stories: Communications
- Customer Success Stories: Meeting Rooms
- Customer Success Stories: Virtual Office
- Entrepreneur Tools
- Management
- Meeting Rooms
- Virtual News
- Virtual Office
- Virtual Receptionist Services
- Workplace Culture
Subscribe to Our Blog
Archive
- September 2024
- August 2024
- July 2024
- June 2024
- May 2024
- April 2024
- March 2024
- February 2024
- January 2024
- December 2023
- November 2023
- October 2023
- September 2023
- August 2023
- July 2023
- June 2023
- May 2023
- April 2023
- March 2023
- February 2023
- January 2023
- December 2022
- November 2022
- October 2022
- September 2022
- August 2022
- July 2022
- June 2022
- May 2022
- April 2022
- March 2022
- February 2022
- January 2022
- December 2021
- November 2021
- October 2021
- September 2021
- August 2021
- July 2021
- June 2021
- May 2021
- April 2021
- March 2021
- February 2021
- January 2021
- December 2020
- November 2020
- October 2020
- September 2020
- August 2020
- July 2020
- June 2020
- May 2020
- April 2020
- March 2020
- February 2020
- January 2020
- December 2019
- November 2019
- October 2019
- September 2019
- August 2019
- July 2019
- June 2019
- May 2019
- April 2019
- March 2019
- February 2019
- January 2019
- December 2018
- November 2018
- October 2018
- September 2018
- August 2018
- July 2018
- June 2018
- May 2018
- April 2018
- March 2018
- February 2018
- January 2018
- November 2017
- October 2017
- September 2017
- August 2017
- July 2017
- June 2017
- March 2017
- February 2017
- December 2016
- November 2016
- October 2016
- September 2016
- June 2016
- April 2016
- March 2016
- January 2016
- December 2015
- November 2015
- September 2015
- August 2015
- July 2015
- June 2015
- March 2015
- January 2015
- November 2014
- October 2014
- August 2014
- July 2014
- May 2014
- April 2014
- January 2014
- October 2013
- September 2013
- June 2013
- April 2013
- February 2013
- January 2013
- December 2012
- November 2012
- October 2012
- September 2012
- August 2012
- July 2012
- June 2012
- May 2012
- April 2012
- March 2012
- February 2012
- January 2012
- December 2011
- November 2011
- October 2011
- September 2011
- April 2011
- March 2011
- January 2011
- December 2010
- October 2010
- September 2010
- July 2010
- June 2010
- April 2010
- March 2010
- January 2010
Talk to an expert
Want to know more about our Virtual Offices? Give us a call
Get the Perfect Virtual Address Now
Find a Virtual OfficeServices
Virtual Offices Virtual Office Features What is a Virtual Office? Full Time Spaces Live Receptionist Live Receptionist Features Virtual Phone Number Live Web Chat Meeting Spaces Meeting Space Features Coworking Spaces Event Spaces Marketplace Incorporation Services Search Virtual Office Services Near MeInstant Group
- © 2024 Davinci virtual office