Davinci Virtual Blog



Small Business Tips: Be as big as your competitors at half the cost

When you’re a small business owner it’s tough to compete along side big businesses. You know that you can’t afford all the amenities and technologies of a big firm, but you still want to impress prospects and clients, ensuring them that you’re capable and competent when it comes to their needs. So how do you start? It’s easier to have the image of a big firm even when you’re a small company. Follow the three tips below and you will be able to compete successfully even against the biggest corporations.

  1. Hire a virtual receptionist

There’s nothing worse than not being there when your customers need you. But if you’re a business of one, it’s likely that you can’t do it all yourself—certain things are bound to fall through the cracks. At the same time however, you can argue that hiring a full time employee might not be cost-effective. And you would be right—with salary and benefits it might not be worth it to bring on a full time employee. There’s no need to compromise, however, with a virtual receptionist you can have the best of both worlds. Virtual receptionists can answer phones, respond to emails and participate on web chats. Your clients and prospects will always have a person to answer their questions. And the best part is, virtual receptionists can be trained to answer questions specific to your industry and business. This ensures that your company maintains a high level of professionalism, while giving you the time to focus on growing your business.

  1. Establish a virtual office address

As a small business owner you know how important the first impression is. But if you work out of your house, you might find it hard to keep that professional appearance. An easy way to give off that professional image without having to lease office space is with a virtual office address. You can have an office address in any location around the world and in popular city areas, without the out of pocket cost of leasing an office in a downtown location. You exude a professional image by receiving and sending mail from that address. Now, you can comfortably work out of your home and still maintain the same image as the biggest competitors in your industry.

  1. Utilize Meeting Room Rentals

When you’re growing your business, chances are you’re booking a lot of meetings. But, the overhead costs of leasing an office space might not be cost-effective. At the same time, you don’t want to hold meetings out of your home office because it doesn’t seem professional and the atmosphere is likely to turn your prospects off. With a meeting room rental you get the professional atmosphere that your clients and prospects expect, without the high overhead cost or lease agreement expenses. Davinci Virtual has over 950 locations worldwide so you’ll always find the ideal meeting room or office space. The rooms are equipped with all the technological presentation tools you’ll need such as smart boards, LCD projectors, plasma screens, video conferencing and many more as well as amenities such as catering to ensure that your clients and prospects are happy.

Growing your business is a full time job, especially if you’re running it out of your home. From keeping existing clients happy to acquiring new prospects there’s a lot to consider, and chances are you’re always busy doing something. Image is everything when it comes to competing successfully with big firms and corporations. However, if you’re a business of one, you might not have the budget. With these three tips you can ensure that your business always maintains a professional image. Succeed over your competitors by contacting us at Davinci Virtual today.

How the right area code can give your company a competitive edge in business

In today’s competitive business world, perception is everything. You have to make the right first impression and maintain a favorable image in every aspect of your business, no matter how small you think that aspect might be. Even something as simple as having a recognizable area code can make a big difference when it comes to credibility. A familiar area code or toll-free number makes your company look more professional and reassures consumers that you’re running a legitimate business. And according to a Business Insider article, “800 numbers make your small business look bigger,” which can be crucial when you’re going up against big competitors. However, if you’re a small business owner, chances are you’re taking a lot of the calls right out of your home and are using your personal number or cell phone. There’s a better way. With Davinci’s virtual office services, you can get a phone number with the right area code as well as hire a live virtual receptionist to answer all your phone calls.

A Virtual Office Phone Number

If you’re a small business owner trying to compete in the same space as larger companies, then you know the importance of establishing your business in the right location. And a virtual office phone number makes it easy. You can work out of your home and select a local number that shows you have a business presence in any major city around the world, resulting in your target audience feeling more at ease when purchasing your product or service. Davinci Virtual offers toll-free numbers that can be applied to your phone and fax line, giving your contact information a more professional feel.. The stakes are high for small businesses these days, and something as simple as the right area code and number can go a long way to adding that professional touch consumers have come to expect.

Virtual Receptionist

When clients or prospects call and email your business, they expect to talk and interact with a live person. Virtual receptionists are able to take calls, respond to emails and answer questions on web chat for all your business needs. They can be specifically trained in your business and industry, so your customers and clients are always receiving the right answers to their questions.

With a live virtual receptionist, your clients will speak with a real person with the time and experience to answer questions thoughtfully and thoroughly, so you can focus your efforts on growing your business successfully. This alternative offers the best of both worlds; you get the level of service you expect without the expenses of salary and benefits—all at a low monthly cost.

Virtual receptionist services are also a great solution if you’re looking to grow your business overseas and establish an international presence in multiple markets. Combined with local numbers for all locations, you are able to gain an advantage over your competitors. Contact us and get the competitive edge in business with a live virtual receptionist and a virtual office phone number from Davinci today.

How To Brand Your Business In A Virtual Environment

In today’s business world, companies need a strong virtual presence if they want to stand out above their competition. The Internet has changed the way we interact, communicate and seek information. Even with a great looking website, if your business is ran out of a small office or out of your home, prospects might be turned off and be less likely to trust in your service or product. You can leverage virtual office services to better brand your business and project a professional image by keeping these five tips in mind.

1. Utilize a virtual office address

It’s a well-known fact that it’s important to establish your business in the right location. If you’re a small company or firm you probably can’t afford to be everywhere. Prime locations come with a high price tag. With a virtual office business address your company can have the look and feel of an established business, without the out of pocket expense of maintaining overhead costs and lease agreements. With over 950 business locations around the world, Davinci Virtual makes it easy to find the ideal office address to make a great first impression. Office address locations also offer mail receiving and forwarding, an onsite receptionist to greet your clients and prospects, lobby directory listings and many more services. Your professional address brings credibility to your business and lets you compete on a bigger scale.

2. Impress with virtual meeting rooms

The first impression can make all the difference when it comes to closing a business deal. Prospects are reluctant to trust anyone if they’re put off by the meeting environment. If you’re a small business owner, you likely keep a close eye on your budget, and might find it unnecessary to lease office space primarily to hold meetings. However, you don’t want to lose a sale or make prospects uncomfortable by meeting at random locations such as a noisy Starbucks or a home office. Luckily, virtual meeting rooms offer great alternative solutions with a variety of locations. With a virtual office space or meeting room, you get all the tools you need such as wireless Internet, audio/video conferencing, a lobby greeter and more. As well as all the amenities such as catering services, a space with the right atmosphere, and a wide variety of locations to choose from.

3. Create a corporate email

Your company’s email address is one of the first things a prospect sees when they check their email. It’s critical to have a professional corporate email when you’re executing campaigns and sending out offers. If your email is coming from a random looking or free email account address, it’s likely to look like spam and might turn prospects away or make them skeptical about your business at first glance.

4. Establish web chat on your website

There’s nothing worse than when consumers or prospective clients can’t find what they’re looking for on your website. Although you might think that you have everything working in perfect order, if the user interface isn’t simple and clear, you’re bound to lose sales. Sometimes having a contact number or email address on the site isn’t enough. The consumer might have an urgent question, and a phone call or email might take too long. Having a web chat on your website saves consumer time and frustration. Potential clients can talk to someone right away without second guessing their interest in your product or service. We live in a world where we expect answers to our questions on the spot, there’s no room to wait. It’s time to deliver the level of service that your consumers have come to expect.

5. Hire a virtual receptionist

When it comes to winning over clients and prospects, having a live person answer calls, emails and web chat in a timely manner can go a long way. You might think that your company is not big enough to hire a receptionist, but if you’re trying to do it all yourself, things are bound to fall through the cracks. With a virtual receptionist service you can have all the benefits of a receptionist at the fraction of the cost. Your customers and prospects will receive a live, professional person on the phone each time; and with prompt email replies they’ll never have to wait or wonder if they got through. Automated messages are frustratingand make your business look unprofessional. When it comes down to it, personal contact with customers is essential for business growth.

Branding your business in a virtual environment is a huge boost to the success and growth of your company. These five tips give a general overview of how you can start to build a virtual presence. What are some ways you’ve branded your business in a virtual environment? Share your thoughts in the comments below.


5 Habits Of Successful Entrepreneurs

Becoming an entrepreneur is no easy task. Running a business is a huge responsibility that requires a big commitment filled with long hours, large investments, and great attention to detail. At the same time, owning a business can be extremely rewarding. You might have noticed that a few business owners (and their businesses) stand just a little brighter than the rest—and that’s because they get it. But what exactly does “it” entail? When it comes down to it, to be a successful entrepreneur you need to practice certain habits. Keep these top five habits in mind as you continue to strive to be a successful entrepreneur.

  1. Take care of themselves

Working out and eating healthy do much more than give you a great appearance. Taking care of yourself by exercising and eating well helps sharpen your mind, gives you extra energy, and relieves stress—things that can inhibit critical thought processes. Thinking with a clear mind is imperative to making the right business decisions, as well as sustaining business growth and profitability long-term.

  1. Constantly look to improve

When it comes to running a business there’s a lot to consider. That’s why it’s important to always look for ways to improve effectiveness and ensure that your business runs efficiently. One of the best ways to increase profit short-term is by cutting overhead costs. A simple way to do this is with virtual office services. If you have a presentation or client meeting you can easily rent office and conference rooms at a low cost in great locations.  Even if your meeting is overseas, Davinci Virtual has available meeting rooms worldwide. These conference rooms can be stocked with all the essential supplies you’ll need to run a successful meeting. You can also add that extra touch of prestige with a lobby directory listing and greeter for all your guests.

  1. Good at streamlining tasks

A well-known fact among successful entrepreneurs is that good business sense is all about efficiency and effectiveness. This plays a big role when it comes to streamlining tasks. Time management is a crucial component to prioritizing your day. Utilizing technology tools can help minimize the amount of steps it takes to create reports and complete other day-to-day tasks, so you can focus on strategies that will grow your business.

  1. Understand the value of delegating

If you own a small business you know the value of delegating tasks to others. And chances are, all your employees are extremely vital, often wearing multiple hats to keep the business running smoothly. Although you would be right to think that having a receptionist is absolutely necessary for the image of your company, you don’t have to hire someone full time to reap the rewards. You can easily maintain your company’s image with virtual receptionists. A virtual receptionist can be a great addition to your team. They can provide that professional frontline service that your clients demand, while leaving you free to think about ways to grow your business. And they can do much more than simply answer the phone. Virtual receptionists can provide industry specific insights to clients and prospects, as well as participate in web chats—all for a low monthly fee.

5. They nurture relationships

Successful leaders have one thing in common—they nurture relationships. They know that their business is founded on positive relationships, whether that refers to ensuring that customers are always satisfied, or that employee morale and motivation is high. And although it might be easy to get lost in your day-to-day priorities, making time for the people around you can have a big impact long-term. Not only will it inspire your employees to work harder, but it will ensure that your service or product is viewed highly by consumers.

Being a successful entrepreneur doesn’t come easy for everyone. It takes much more than the financial means or the right education to make an entrepreneur to stand out—it takes the right kind of person. However, these behaviors can easily be learned. Practice these habits and utilize Davinci Virtual’s receptionist and virtual office services today to become a successful entrepreneur.

4 Ways To Reduce Unnecessary Small Business Costs

Reducing unnecessary small business costs doesn’t have to be complicated. Often, cutting out unnecessary expenses can go a long way toward improving your bottom line. A variety of considerations, such as going paperless and utilizing virtual office spaces, to marketing online, can add up and make a huge difference. If you’re looking for ways to maximize profitability and efficiency by while reducing costs and overhead expenses, keep the following steps in mind.

1. Go Paperless

The cost of paper might seem minimal when compared to other expenses, but it can add up to a large sum over time. Going paperless is not as drastic of a change as it might seem to some business owners. In fact, you can perform your daily functions in virtually the same way—without the extra cost. Technology has come a long way over the last few decades, and competitive businesses are taking advantage of new tools and services to run more efficiently and effectively.

2. Explore Virtual Receptionist Services

Being a business owner is demanding, especially if you’re just starting out. Although you might be doing a great job at balancing everything on your own, it doesn't always come across in the most professional manner to prospects and clients. By doing everything yourself, from answering phones to closing deals, you’re leaving yourself vulnerable to missing out on the small details of business management. This is where virtual receptionist services can come in handy. Live receptionist services provide highly qualified receptionists that are capable of doing much more than simply answering the phone. These receptionists give specific and detailed information that clients or prospects need in order to have a positive experience with your company. Having someone that’s able to take care of calls professionally lets you focus on other important matters.

3. Utilize Virtual Office Space

Leasing a space can be a big expense. If you’re only holding meetings and conferences with clients and prospects once in a while, leasing a building with extra square footage is unnecessary. However, having a professional atmosphere is an absolute must to the profitability of your company. In situations like this, utilizing virtual office spaces is a great solution. You get all the benefits and perks of the space, without the overhead cost and maintenance. Reduce the unnecessary costs in your business and reserve your virtual office space today.

4. Start Marketing Your Business Online

Technology is taking over every aspect of our lives—and it’s no different when it comes to business. More and more businesses are opting to market online rather than outbound and direct marketing methods. In large part, online marketing is much cheaper. Print ads and direct mail pieces are expensive and don’t allow you to measure the clear results of your campaign. With online marketing, you’re able to track data directly to a prospect or client and can personalize your campaigns more effectively, all while saving money and improving your overall ROI.

Small businesses are becoming more and more common across the country. From one-person shops to a handful of employees, these businesses are able to compete with, and outperform, some of the most well known competitors in their industry. In order for smaller businesses to thrive, they need to be mindful of the bottom line as well as make smart decisions when it comes to spending. These four tips are essential to reducing unnecessary business costs and remaining profitable for years to come.