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Working From Home? Seven Reasons You Need A Professional Business Address

The variety of today’s small businesses runs the gamut—from tech start-ups, to gardening services to law practices. And while each type of small business has different needs, they share some of the same concerns. Dealing with distractions—the dog barking next door, the doorbell ringing and family demands (they do know you’re working, right?)—can be challenging. Certainly every small business needs to be taken as a serious competitor in their respective markets to succeed.

Have you considered what a virtual, professional business address could do for you? Imagine an office that allows you to work from home but gives you more options for client meetings other than gathering around your kitchen table. There are countless additional perks that a virtual office brings, and we’ve compiled seven ways you could benefit from a professional business address from Davinci Virtual Office Solutions.

1. Receive Deliveries And Messages


A professional business address gives you the option to have your clients and partners deliver items to a professional office rather than your home. You can then pick them up personally or have them forwarded on a scheduled basis wherever you want. Clients also have the option to leave messages for you which will instantly be forwarded to you.

2. Market Your Business


Do you need another cost-effective way to get your business name out there? You can use your virtual professional address for business licensing or registration and market your new company address on search engines and Internet directories.

3. Gain A Physical Presence


A Davinci Virtual office gives you the credibility and image of a well-known business location.  At many of our virtual office locations your company name will be added to the lobby directory. And, over time, with a virtual, professional address your business will develop a presence in the community.

 4. Expand Options For Where You Work


Working from home, in the same space, can get monotonous. Mix it up by renting a fully equipped office at your business address. Use the Davinci online reservation platform to browse rates and features. Whenever needed, you can reserve your workspace by the hour, day or week – instantly – online.

5. Provide A Personal And Professional Touch


Your clients will be treated as though you worked at your professional business address every day. When they arrive for meetings or just to drop off a package for you, Davinci Virtual Office locations offer a lobby greeter who will welcome your clients to the office and provide them with assistance.

6. Get Meeting Spaces With Cutting-Edge business Services


Do you have a big meeting coming up? Rent a state-of-the art conference room at your professional business address. Meeting rooms are fully loaded with LCD projectors, network connections, computer access, TV/DVD players, video conferencing and catering.

If you have need to conduct meetings in multiple locations, Davinci gives you access to over 3,000 meeting rooms around the world. This allows you to collaborate with prospects and clients in an environment that is designed to project professionalism. You can reserve a meeting space by the hour or by the day in every major city throughout the world.

7. Give Them An Expert Communication Experience


A Davinci Virtual Receptionist can answer your phone calls, take messages, make outbound calls—even engage in lead generation. Combined with a lobby greeter at your physical address, your business will offer a very high level of communication to your clients. 

It’s More Than An Address


When you partner with Davinci Virtual Office Solutions to gain a virtual, professional business address you’ll be gaining more than digits and a name. At a very cost-effective rate, you’ll have the tools to project the right image, close deals and expand your business.

Get more small business tips by following Davinci Virtual Offices on Facebook, LinkedIn, and Twitter.

 
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The Modern Entrepreneur: An Owner Who’s Mobile, Cost Effective And Visible

Today’s entrepreneur has a much wider reach thanks to mobile solutions that give them the ability to do more with less. The bottom line?  These up-and-comers are competing with the big dogs like never before—and sometimes they even become big dogs, too.

But it all starts with using new and emerging technology to save money and increase market presence.

The Mobility Movement

Armed with the ability to accomplish nearly every single business-related task by using a smartphone or tablet, today’s entrepreneur is nothing if not mobile. Technology is fueling this movement, thanks to cloud-sharing software, apps that enable real-time collaboration and GPS systems that allow you to virtually travel more efficiently with coworkers by signing into Facebook. And when small-business owners and entrepreneurs need work spaces, they can rent them for small one-time fees through virtual office services like Davinci Virtual.

Davinci Meeting and Conference Roomsgives mobile or home-operated businesses the option of renting meeting spaces with all the perks. You can reserve day offices, conference rooms or board rooms as you need them. Workspaces and meeting facilities are fully equipped with the latest technologies including video conferencing and Wi-Fi.

Doing More, Costing Less

For every entrepreneur, reducing overhead is central to the success of their business. Some work from home to save on large-scale rental costs while using mobile technology to work with employees and partners remotely.

But this can be time consuming. Getting everything done without things falling through the cracks is an around-the-clock job. Rather than hiring a full time assistant, consider contracting a virtual receptionist for a low monthly cost.

Live virtual receptionists can take care of administrative tasks, like answering phone calls, so entrepreneurs can concentrate on growing their client base. Davinci Virtual Receptionists are U.S.-based and industry trained to manage incoming calls, provide outbound services (lead generation, appointment scheduling, follow-up calls, surveys and market research, third-party verification services), scheduling, and conference-call assistance.  This way small businesses can save time and money without the need for a heavy-duty telephone infrastructure.

Setting Yourself Apart

To stay competitive, modern entrepreneurs understand that they need an effective marketing campaign that includes a killer website. They know how to access free advertising by promoting their services on Twitter, LinkedIn, Facebook and Instagram, among others. That way they have a rock-solid online presence that generates new business.

And they take advantage of tech-startup services that can help set them apart, like Shakr. Based in Seoul and San Francisco, Skakr helps modern entrepreneurs and small businesses create professional video advertisements. It’s easy and takes little time. By using video templates created by graphic designers who have worked on ad campaigns for major brands, Shakr produces first-rate results.

For a strong offline presence, consider a virtual office package. Davinci Virtual Office Solutions provide you with a business address, mail forwarding services, optional lobby directory listings, access to fully loaded meeting spaces and a wide variety of cutting-edge business services. You can use your address for business licensing or registration and market your new company address on search engines and Internet directories.

Smart Choices

Even though there are more resources available to entrepreneurs than there were ten years ago, it’s still a challenging endeavor to own your own business. But by wisely using the resources afforded by technology, you can increase your reach, lower your overhead, and stand out from the crowd.

Let Davinci Virtual help give you the strongest presence possible. Learn more by speaking with a member of our expert team today.

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What is a Virtual Office? [Infographic]

Davinci Virtual is proud to present an infographic guide to virtual office space for your business. Utilize this graphic to learn about virtual office solutions and the benefits that a virtual office space can offer you.

To share this infographic across social media use the image below.

What is a Virtual Office

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Three Ways Technology Levels The Playing Field For Small Businesses

With over 23 million of them in the U.S. alone, small businesses have become big business. And technology is making them competitive with larger, more established companies.

Think about how different people work today as opposed to ten years ago. IT costs to set up a domain and server? Gone. Now you can use your smartphone to access your email, share documents, videoconference, access your calendar and much more. And with mobile and virtual solutions, small businesses can operate from anywhere in the world, professionally and efficiently.

Three Ways Technology Levels The Playing Field For Small Businesses | Davinci VirtualMobility Is A Game Changer


Next time you’re in public, look around you. Notice how many people are either using their handheld device or a tablet. Sure they could be texting a friend or playing Candy Crush, but many of them are working. Those handheld computers are allowing small business owners to not only work on the go, but do more and spend less—especially if they take advantage of the plethora of available business apps.

Take Quip. This collaboration tool enables users to draft and edit documents and share changes with employees, partners and clients. There is a chat option to notify work groups on mobile devices as projects change and evolve. The app also works with attachments, and allows you to create and work on documents--even when you're offline.

Then there’s Yammer, a new social network for businesses that combines collaboration software with business applications. That way employees can collaborate across departments, locations and teams to share information and organize projects.

And while there are many GPS apps, a few of them stand out. It’s hard to beat Google Maps’ routing reliability, but Waze is fast becoming a close second. In addition to voice-activated navigation, the app allows other drivers to share real-time traffic and road information. And by logging into Facebook, people can coordinate their arrival times even as they are en route.

Virtual Solutions Redefine “Small”


Your headquarters may just be an office in your house, but your small business can now become a global operation—without adding much to your overhead—with virtual solutions. It’s pay-as-you-go technology on demand, without the long-term infrastructure investments that larger companies have to deal with.

A live virtual receptionist can take care of administrative tasks, like answering your phone calls, so you can concentrate on growing your client base.  Virtual Receptionists can be U.S.-based and industry trained to manage incoming calls, provide outbound services (lead generation, appointment scheduling, follow-up calls, surveys and market research, third-party verification services), scheduling, and conference-call assistance. This way small businesses can save time and money without the need for a heavy-duty telephone infrastructure.

Renting virtual offices, whether it’s a local space or an office in Asia, is a low-cost way of going global.  With over 950 business locations around the world, virtual office locations can provide business addresses, mail-forwarding services, lobby directory listings, access to fully loaded meeting spaces and a wide variety of cutting-edge business services (including Microsoft exchange products, corporate email and URL hosting). The business address can be used for business licensing or registration and for marketing on search engines and Internet directories.

Meeting and Conference Rooms gives mobile or home-operated businesses the option of a meeting room rental with all the perks. You can reserve day offices, conference rooms or board rooms as you need them. Most workspaces and meeting facilities are fully equipped with the latest technologies and business services, including video conferencing and Wi-Fi.

The Cloud Is Heaven For Small Business Owners


With no upfront costs, cloud computing allows companies to streamline their operations by storing data on remote Internet servers they can access from anywhere. By giving colleagues, clients and suppliers access to your cloud workspaces, you can collaborate in real time anywhere in the world. Work on presentations, proposals and other documents efficiently and effectively -- no matter where each party is located.  And because you don’t own the software, there are no installation, maintenance or security costs.

Just Imagine...


If all this can be accomplished in less than a decade, what technological changes are next? Will today’s college freshmen scratch their heads 10 years from now when an older co-worker refers to a digital scanner? How many future college graduates will opt to start their own company because technology will make it that much easier? One thing is certain: Small businesses today are way more competitive with the big dogs than they used to be.

How has technology assisted you in leveling the playing field?
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Seven Challenges Of Owning A Small Firm Or Solo Practice

Running your own small firm or solo law practice isn’t easy. You must constantly increase your client base, work to stay current with practices in your area and learn marketing skills -- all in addition to running a business. It’s time-consuming and uncertain. But there are plenty of positives, too—like being your own boss. Fortunately, resources are available to help you meet these top seven challenges.

1. Modest Salaries

Especially in the beginning, small firms offer smaller salaries than larger firms. But the almighty dollar isn’t the driving force for many attorneys. Just like in other professions, some people put themselves through school, incur large student loans and work long hours because they love what they do and enjoy helping people. Keep this in mind when you’re working long hours to build your business.

2. No Experience Running A Business

Running a small business in and of itself is a challenge. Understanding everything it will entail before you take the plunge will be immensely helpful. The U.S. Small Business Administration offers resources to help you create a business plan and apply for loans.

3. Limited Resources

With little or no support staff, lawyers may need to file court papers or perform other non-billable tasks themselves.And with fewer available resources, small firms often assume roles outside their traditional job description. But there are outsourcing options available to help you mitigate costs and save time while growing your client base.

Davinci Virtual Receptionists allow you to deliver high-quality service at a small cost so you can better connect with clients and meet their needs. Each of Davinci’s office receptionists is well educated, U.S.-based and specifically trained on your business and all of your specific needs. Here are just some of the benefits they can offer:

  • Manage incoming calls.
  • Provide outbound services (lead generation, appointment scheduling, follow-up calls, surveys and market research, third-party verification services).
  • Scheduling.
  • Conference-call assistance.

 

 

4. Modest Office Space

Small firms may contain fewer amenities than those of large corporations and law firms. In addition, the office may be located outside high-rent areas, further from the city and the courthouse and, often, operated from home. Virtual office solutions give you low-cost resources to help.

Davinci is the number-one provider of virtual office solutions with over 950 business locations around the world. Davinci virtual office locations provide you with a killer business address, mail-forwarding services, optional lobby directory listings, access to fully loaded meeting spaces and a wide variety of cutting-edge business services. Use your address for business licensing or registration and market your new company address on search engines and Internet directories.

5. Exposure To Market Fluctuations

Small law firm stability and revenue may rest on a few clients; the loss of a major one could affect the future of your business. That’s why expanding your client base is so crucial and networking and advertising are musts. Contact other attorneys you know and ask them to refer you and add you to their LinkedIn account—and any other professional social-media outlet. Create a professional website (there are low-cost options available like Web.com and GoDaddy) and take out ads in local publications.  Your legal association can connect you with listservs as well.

6. Less Prestige

Small law firms typically lack the name recognition of the mega-firms. Set yourself apart from the small firms by touting your wins. Ask clients to spread the good word either verbally or ask them to post a recommendation on your LinkedIn profile and include your wins in advertisements.

7. Local Perspective

Small law firms generally have a local client base and lack the multi-jurisdictional presence of larger firms, thus limiting the types of legal work they can do and the types of clients they serve. Take the opportunity to research how you can expand your jurisdiction in other states and internationally. Davinci Virtual Office Solutions offers services to help gain a larger client base in far-flung regions.

Michael Labertew, owner of Labertew & Associates, LLC, has used Davinci Meeting and Conference Rooms to expand his small business. “As an attorney with a focus in international business, the majority of my clients are out of state and out of the country. Davinci's virtual office allows me to service these clients from anywhere in the world, while maintaining a presence in Utah. Their staff's professionalism, as well as their A+ prime office facilities and locations allow me the flexibility I need without sacrificing quality,” he says.

Stand The Test Of Time

By using all the resources available, your small or solo practice can enjoy a long and lucrative life. And when a judge rules in your favor, a client thanks you for finding a contract clause that results in a win, or when the legal advice you offered to a client months ago helped them in very significant ways, you’ll enjoy knowing you did it all on your own…

Learn more about how Davinci virtual office spaces and virtual receptionists can help your law firm succeed by speaking with a member of our expert team today.

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