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Davinci Live Receptionist vs. an In-House Receptionist [Infographic]

Davinci Virtual Receptionist Services is proud to present this infographic guide that compares the savings you get with a Davinci Live Receptionist.

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Davinci vs In-House Receptionist


How Would Donald Trump and Hillary Clinton Use Virtual Offices?

As they battle for the Oval Office, Donald Trump and Hillary Clinton are working on planes, trains and automobiles—and likely using virtual office technologies of one sort or another to keep up with a grueling schedule.

When Donald Trump gave the Wall Street Journal a tour of his office in the Trump Tower in Manhattan, he had all sorts of memorabilia stacked up on cabinets—and all sorts of folders stacked up on his desk. He even had the chair from The Apprentice in the corner. These days, however, he spends more time standing in front of a podium than he does sitting in a chair.

Trump has a view of New York city from his offices—but he’s getting a view of the fruited planes as he travels across the nation on the campaign trail. I imagine that Donald is making impromptu stops at meeting rooms, tapping into an online command center, leveraging unified messaging and more to run his business while simultaneously running his presidential campaign. If he’s not, he should be using virtual office technologies to drive greater productivity.

With her jam-packed schedule, Hillary could use a virtual office assistant or a live receptionist to field calls, book appointments, arrange gifts to be sent to loved ones, and more.. She could whip out the smartphone she’s so often seen toting in photographs and use a mobile GPS apps to find a meeting room space wherever she is stumping on any given day.

Hillary and Trump could get creative and hold a debate using virtual meetings technologies—making history in the process. Trump has already declined to show under the bright lights of the television media in the past. A virtual meeting would give him the ultimate control. He could just click a mouse and shut down the debate if he didn’t like it. Hillary could mute her line if she started coughing, skirting speculation that she has some strange illness.

If they want to keep up with the campaign news, Hillary and the Donald can download a variety of mobile apps on their phone. Hillary might especially enjoy the Trump Wall, a parody app about Donald Trump that emerged as a big hit. She’s probably also a fan of the #ImWithHer app that helps Clinton supporters connect and take daily grassroots action.

The point is, technology and alternative workspace—from virtual offices to live receptionists to meeting rooms to productivity apps—are a key part of the 2016 presidential election. And you can be sure that Trump and Clinton will leverage any advantage they can get in what looks to be a hard-hitting campaign on both sides.


5 Tips for Boosting Your Profits as an Entrepreneur

Building motivation to increase your profits sounds easy, but in actuality self-motivation can be extraordinarily difficult. However, being motivated is a key aspect of improving your personal gains. Here are a few ways you can get started.

1. Eliminate Excuses

You may feel your business is one of a kind or you don’t have any strong competition. These concepts are a way for you to feel comfortable working less or reassure yourself that you can succeed regardless of effort.

Convincing yourself of these things is detrimental to both self-motivation and profit increase. You should behave competitively and as though you need to fight to stand out. Competition is one of the best motivators for any entrepreneur.

2. Cut Struggling Products or Services

If there is an aspect of your business that isn’t creating the revenue you’d like to see, cut it. When the business is more successful, you might try the service again. For now, there is no reason to maintain an unprofitable aspect of your business.

This is an easy thing to motivate yourself to do as it means less work for you. For example, if you sell jewelry and your earrings aren’t quite flying off the shelves, stop making them. Less work for you, better profits for your business.

3. Use a “Middleman” Service

In the age of the internet, it is all too easy to find a cheap or even free service to advertise yourself to a wider audience. Find a site specifically geared toward your line of work and create a profile. For example, Redfin is a site where local real estate agents can interact with local homebuyers and sellers. If you work as a freelancer, Upwork is a great source to finding short and long-term opportunities. No matter what your business entails, there is a site out there for you. As the business grows, this aspect can be cut out to further improve profits.

4. Get a Good Accountant

Though accountants can cost a pretty penny, the amount they can save you in the long run is worth it. Not only can they help you with the more technical documents and legalities, but they can also aid you in streamlining your business.

A good accountant can identify where money is being wasted or overlooked, making your business more efficient and more profitable. Sometimes, you need to spend money to make money.

5. Go through the Proper Channels

When starting out, it can be easy and tempting to cut corners. However, it’s extremely important that you start your business using the correct methods and abiding by applicable laws. If necessary, hire a lawyer to ensure you stay on the correct path. This way, your focus can be on your clients and career rather than the fine print.

It may also be beneficial to seek out the advice of experienced entrepreneurs at small business events. These events can be a fun way to feel out the competition and compare notes with others in your position.

Starting a business is risky and finding ways to keep it afloat can be even more challenging. Keeping yourself motivated through the hard times is one of the most difficult aspects of growing a business, but when you break the key components down, increasing profits doesn’t need to be hard. If you tackle the problems step by step, you will feel less overwhelmed and more satisfied with yourself and your business.

Image via Pixabay by Tumisu

The Beginner’s Guide to Business Travel Deductions

When it comes to tax deductions you’re going to hear the phrase “ordinary and necessary expenses” over and over. Unfortunately for you it’s a bit ambiguous—okay, extremely ambiguous! This can make it difficult on business owners to navigate the tax waters and figure out what the heck is going on, and how they can save money. Throw travel in the mix? Well, things just get a bit more complicated. Throughout this guide, we’ll do our best to demystify the term “ordinary and necessary expenses” and provide you with a few key points that will hopefully make your business travel expenses, well...a lot less expensive.

Tax Home

Before considering anything else in regards to business travel tax deduction, you need to figure out what your “tax home” is. Anything that happens within this area is not considered travel and shouldn’t be treated as such.

The IRS defines your tax home as “the entire city or general area where your main place of business or work is located, regardless of where you maintain your family home.” Business travel related deductions will have to occur outside of this general area.


Travel Fare

Your means of transportation is tax deductible. Travel fare includes Uber rides, rental cars, and tax rides to get to the airport. You can also deduct the travel expenses of your employee or companion who has an explicit purpose for travel.


Before you drop piles of money at some swank out of town steak house, know that only 50% of your travel meals are deductible (including tip and tax). Keep good records of your transactions and make that when formulating your budget, you’re aware of the 50% limitation.


Hospitality is a huge part of the travel industry, and tipping off those who are lending a “helping hand” can get expensive quick. Luckily for you, tips are tax deductible and include such things as tax fare, food service, bellboys etc.


Travel for deductions is acceptable as long as you can prove that your attendance directly benefits your trade/business.


If you think your entertainment expenses are business related, the IRS suggests a simple test that includes asking yourself the following:

  1. Did the entertainment take place in a clear business setting?
  2. Was the main purpose of activity to conduct business and was there an expectation of a specific business related objective?

Be cognoscenti that the 50% deduction limit also applies to entertainment.

Notable Exceptions:

  1. Meetings conducted at night clubs, theaters, or sporting events.
  2. Meetings/chats that occur during a social gathering.


Of course, one of the time held traditions of traveling is picking up souvenirs a long the way. If you plan on giving any of these as gifts, know that there is a $25 limit for business gifts. (Items that are $4 or less do not apply.)

What about trips that combine business and pleasure?

Only trips that are primarily business related are deductible. If business is an anecdotal reason for you traveling and you count it as business, the IRS will likely not be very understanding. According to bizfilings.com:

"The primary purpose of a trip is determined by looking at the facts and circumstances of each case. An important factor is the amount of time you spent on personal activities during the trip as compared to the amount of time spent on activities directly relating to business. Travel expenses outside the U.S. may be further limited if any part of your trip is for personal purposes."

Necessary Forms:

The IRS suggests the following forms when it comes for travel. We suggest you look them over beforehand to get an idea of what they are looking for.

Form 2106 - Employee Business Expenses

Form 2106-EZ - Unreimbursed Employee Business Expenses

Form 1040, Schedule A - Itemized Deductions

Should you at any time have specific questions, you should refer to the business travel deductions part of their website. 

Bookly is an online bookkeeping service designed for small business owners. Learn more about what they can do for you by visiting their website. bookly.co

Disclaimer: This is not an all-inclusive list. None of these statements are meant to be taken as guarantees for your tax returns. The IRS is its own institution with its own discretions and powers of interpretation. This information is not intended to provide specific accounting advice tailored to your unique situation, or to address specific tax strategies. Please consult with your tax advisor to supplement and verify what would be best for your circumstances.


How Many Minutes Do I need? [Infographic]

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How Many Minutes Infographic