Davinci Virtual Blog



10 Things Virtual Office Users Can Outsource to a Virtual Assistant

LOS ANGELES—You need more time, but there aren’t more hours in the day. What’s a busy entrepreneur to do? How about outsource some of your administrative work to a virtual assistant?

“Using a virtual assistant can shave hours from your workweek, but knowing which tasks to delegate can be tricky, whether you're starting or growing a business. Most virtual assistants are contract or freelance workers who do their jobs from home and focus on administrative tasks that are similar to those of an executive assistant or secretary,” Entrepreneur magazine reports. “Entrepreneurs can use virtual assistants for everything from making vendor or customer service calls to sending out thank you cards to prospective clients.”

Entrepreneur magazine went on to outline 10 things entrepreneurs can outsource to a virtual assistant. I won’t offer them all here. Rather, I’ll serve up the top three that I’ve found, in my experience, to be the most appropriate tasks to hand off to a virtual assistant with whom you are just establishing a relationship. If you start with these three tasks and find that your virtual assistant can handle them with excellence, you can broaden the task list from here:

1. Online research: Entrepreneur says you can easily farm out Internet research to virtual assistants and I agree. It’s a good spot test for a virtual assistant. Although you need to offer clear guidelines around specific terms, acceptable sources, unacceptable sources, and they time allotted, outsourcing online research to a virtual assistant can be a good move.

2. Social media tasks: Creating a list of posts and having a virtual assistant post them in HootSuite can save you a lot of time.

3. Industry knowledge prep: With limited time to keep up with industry news, Entrepreneur says some small businesses have turned to virtual assistants to keep tabs on the most important happenings. If you need to stay abreast of the latest trends in your industry, a virtual assistant can aggregate what you need to know and present it in an easy-to-digest manner.

These are just a few of the things virtual assistants can  help you with, but this is a good place to start. So tap into the productivity power of a virtual assistant for the New Year. You’ll be glad you did.

Do Virtual Office Workers Use Fake Sick Days?

TORONTO—When you work from a virtual office, do you really need to call in sick? Many workers in traditional office settings admit to taking sick days, bereavement, or jury duty as additional vacation time. So says an Adecco survey.

Although 36 percent of workers are allotted more than three weeks of vacation per year, workers still want more. According to the survey, 44 percent would be happy with one or two additional weeks of vacation and 22 percent would want three or more.

Of course, we’d all like more vacation time, but you may be surprised at how many people fake it: taking sick days when they aren’t sick, taking bereavement days when no one in their immediate family died, and claiming jury duty when they were never subpoenaed to court.

Indeed, almost half (47 percent) of workers admit to using sick days as vacation days. However, many more workers (72 percent) judge their colleagues—thinking they use sick days when they’re not actually sick.

Surprisingly, more than a quarter (26 percent) have taken bereavement days and jury duty (27 percent) as vacation time. Men are nearly twice as likely to use bereavement time (34 percent vs. 18 percent women) and nearly four times more likely to use jury duty (40 percent v. 11 percent women) as vacation days.

When you work from a virtual office, it may be easier to fake it. But I find that fewer do. Virtual office workers tend to be productivity-minded to begin with, so even if they do take an afternoon off they get all their work done first. Virtual office workers tend to workshift more than the average employee, and that’s OK, again, so long as the work is getting done.

What’s your take? Do you think virtual office workers call in sick when they aren’t? Or do you think they are more likely to work at home even with a cold? Based on my own personal experience, I’d have to say that latter is more often true.

Merry Christmas From My Virtual Office Space

MIAMI—If you celebrate Christmas, then I have two words for you: Merry Christmas! If you are looking for a belated Christmas gift for your mobile working friends, why not offer a subscription to a virtual office?

Many people are offering subscriptions to Netflix or Hulu or some other entertainment service this holiday season. But what better gift is there for a productivity-minded entrepreneur or on-the-go mobile worker than virtual offices and virtual office technologies?

You can activate a virtual office subscription right now, with just a few clicks, and your entrepreneurial friend won’t even know you forgot to pick up a gift! We offer virtual offices in New York, virtual offices in Los Angeles, virtual offices in Toronto, and virtual offices just about anywhere else in the world.

We also offer virtual office technologies like web conferencing, along with virtual assistants to help your mobile working friends make the most of the day. You can also gift a subscription to our live receptionist services for your business-minded friend, complete with call forwarding, call screening, appointing scheduling, order processing, customer service and much more.

Our virtual offices and virtual office technologies are affordable. You can get a virtual office subscription for less than $50 a month in some cities. So what are you waiting for? If you haven’t completed your Christmas shopping, well, all the stores are closed. But our virtual office storefront is still open for business. So click around and give a gift that keeps on giving to your mobile working friends all year long.

Do You Get Dressed Up to Work in a Virtual Office?

TORONTO—I work from a virtual office—and I wear comfortable clothing when I do. No, I don’t work in my pajamas but I do not get all gussied up in the same way I would if I worked in a traditional office space, either.

How about you? Well, if you are like me and most other virtual office workers you don’t break out a skirt and blouse (or suit and tie) to go to work. Bu some do. Indeed, a TeamViewer survey reveals that 1 percent of Americans admit that they wear a suit and tie or professional attire when telecommuting.

I suppose if you have to do Skype or WebEx conference calls it makes sense to get dressed up to go to work in your virtual office because, well, the world will see you in all your glory. But if you don’t have an important web conference, why would you get all dressed up to work in a virtual office?

I suppose, at some level, it’s about feeling the part. But most Americans who work from virtual offices don’t go to all the trouble. According to the survey, Americans dress like this while working from their virtual office:

66.8% wear a T-shirt and jeans
26/68% wear pajamas
33.4% wear sweatpants
11.26% wear business casual attire

So what about you? What do you wear when you work from a virtual office? As for me, I am wearing cargo pants and a gap T-shirt.

Hong Kong Virtual Offices Finding Niche Users

HONG KONG—Hong Kong virtual offices are all the rage—and there are plenty of prestigious virtual office locations to choose from. Indeed, at various price ranges there is something for every virtual office user.

One recommended location on the luxury side is at Minmetals Tower Executive Centre. This virtual office space is located in China Minmetals Tower, which was built in 1991. This 17-story office tower has a glass exterior that demands attention. It’s an impressive location indeed to hold meetings and an impressive street address to include on your business cards.

China Minmetals Tower is located in Tsim Sha Tsui, a transport hub that’s close to East Tsim Sha Tsui station. There is also underground access to the MTR, fast connections to the Kowloon Airport Express station, and access to the East Rail system. The Hong Kong tower is also close to the Central Cross Harbour tunnel.

You can rent Hong Kong virtual office space from Davinci Virtual at Minmetals Tower Executive Centre. Located at 79 Chatham Road South in Hong Kong, Davinci offers virtual offices there for prices starting at just $210 a month.

This Hong Kong virtual office package includes a prime business address, mail and package receipt, access to a business support center, and a lobby greeter to welcome any guests who come to pick up or drop off packages and more.

This virtual office space in Hong Kong also makes available conference room rental for $25 to $45 an hour and day time office space for $10 to $35 an hour. You can use your Hong Kongvirtual office address for business cards, licensing, websites and other public materials. With Davinci Virtual, you also get access to a network of more than 3,000 meeting rooms worldwide.