Davinci Virtual Blog



Davinci Virtual Office Customers Say 'Thanks'

As we close out this year, let's take one last look at some of the feedback we’ve received from our satisfied virtual office clients. After all, a testimony speaks 1,000 words.

“As an attorney with a focus in international business, the majority of my clients are out of state and out of the country. Davinci's virtual office allows me to service these clients from anywhere in the world, while maintaining a presence in Utah," says Michael L. Labertew, Labertew & Associates. "Their staff's professionalism, as well as their A-plus prime office facilities and locations allow me the flexibility I need without sacrificing quality.”

Steve Pang of Steve Pang Acupuncture calls Davinci Virtual Office Solutions one of the best investments that a small business owner can make. He uses Davinci's virtual receptionist services.

"While I'm providing care to my patients, Davinci makes it possible for callers to receive the service they expect immediately," Pang says. "I would recommend Davinci to anyone facing the demands of a growing business in any industry where service is a priority."

For Bruce Fryer, president of Digisense, there never seems to be enough time in the day to get things done—but his overriding priority is having good customer contact. He says Davinci Virtual Office Solutions helps tremendously.

"The two tools we use most are conference calling and voicemail to e-mail. With the conference system we can set up a call in an instant and invite as many people as we need right then," Fryer says. "Because business does not follow a set schedule.  The voicemail  to e-mail feature ensures 24x7 coverage of any inbound calls. Like most start up companies, we never sleep. And responding to a customer inquiry at 11 at night is now possible from the comfort of a hotel room."

Citi Relies on Virtual Offices as Part of Alternative Workplace Strategy

When you want to see a company that’s executing an alternative workplace strategy, check out Citi. The banking giant offers an Alternative Workplace Strategies program and a Flexible Workplace Strategies program.

Let’s start with the Flexible Workplace Strategies program because one builds on the other. Implemented in 2005, Citi’s Flexible Workplace Strategies program empowers employees and managers to consider different ways on how, where and when work can be accomplished. The program has been so successful, in fact, that it’s been translated into 16 languages. The program includes flextime, remote work, compressed workweek, job sharing between two employees, part-time or reduced schedule and leave of absence.

The Alternative Workplace Strategies program continues from there to help maximize the use of the banking behemoth’s workspace and reduce its carbon footprint. Here’s how it works: Citi managers, in collaboration with City Realty Services, assess current work styles and environments and offer a range of alternative workplace solutions.

Those solutions include conventional office, shared/hybrid workspace, hoteling, satellite office and telecommuting and virtual offices. Citi’s Alternative Workplace Strategies program offers employees flexibility, reduced community times, better work-life balance and the opportunity for greater collaboration with colleagues who share workspace.

It’s worthy to note that virtual office space is a key to Citi’s Alternative Workplace Strategies program success. Virtual offices are part and parcel of alternative workplace strategies at many companies. Davinci Virtual Office Solutions can partner with companies large and small to develop and execute alternative workplace strategies that include virtual offices, virtual receptionists and other virtual communications and technologies.

Virtual Office Users Escape New York Blizzard

Thousands of travelers are snowed in during a Northeast blizzard that has dumped more than two feet of snow on New York, Newark, Philadelphia, and other states in the region.

Flights have been grounded. Bus lines have stopped. So have trains and taxis. Even the subway system in Manhattan came to a halt at some points. With winds up to 80 mph, many are stuck at home for a white post-Christmas.

But business doesn’t have to come to a standstill for entrepreneurs, road warriors and companies that have employed virtual office technologies. Although face-to-face meetings are stymied, virtual office technologies like web conferencing can keep business moving along.

With a virtual office, you are practically immune to blizzards that hit cities like New York and Chicago. You can sit inside your home office with a hot cup of coffee, a laptop and virtual office technologies like instant messaging and web conferencing still accomplish plenty.

What about incoming calls to the office? The virtual receptionist has those covered. When you rely on a virtual receptionist for your inbound calls, a trained professional can answer the line in your company name and can reroute your calls to wherever you happen to be stuck, whether that’s Newark Liberty International Airport, a hotel room in Philadelphia or your home in Manhattan.

So if you are stuck right now checking your corporate voicemail every 15 minutes so you don’t miss a call, consider calling Davinci Virtual Office Solutions. It’s also quick and easy to get set up with a virtual assistant who can ease some of the stress of doing business in a blizzard. Davinci also offers web conferencing and other virtual office technologies that pave the way to clear skies for your company.

Do Your 2011 Career Goals Include a Virtual Office Space?

Heading into 2011, workers everywhere may be setting and re-evaluating their career goals. But how many of these resolutions will survive past February?

“New Year’s resolutions frequently include setting and re-evaluating career goals,” says Max Messmer, chairman of Accountemps and author of Managing Your Career For Dummies. “Goals that are broken down into smaller action items have a greater chance of success.”

Accountemps highlights six common career-related resolutions and offers tips for making them stick in 2011:

‘I want a new job.’ Schedule time each week to revise your resume, build your LinkedIn profile, research new job opportunities and set up meetings with business contacts, including recruiters who specializes in your field. Reassess these goals monthly, and reward yourself when you meet key milestones.

Davinci Virtual’s Note: If you want a new job because you are seeking flex-time, be sure to ask about the possibility of telecommuting from a virtual office.

‘I want to build my network.’ Join at least one professional association, and attend meetings regularly. At work, foster your internal network by joining cross-departmental teams and participating in companywide activities.

Davinci Virtual’s Note: You can amp up your productivity and have more time for networking if you work from a virtual office space at least once a week.

‘I want to enhance my marketability.’ Pursue a certification, learn a new software application or take a course to develop your skill set. Consider pursuing a leadership role with an industry or professional association or volunteering with a nonprofit group whose cause you are passionate about.

Davinci Virtual’s Note: Once again, you can spend more time marketing yourself if you accomplish more in less time. Virtual office technologies set the stage for greater productivity.

‘I want to improve my work performance.’ Meet with your boss to identify areas for improvement and establish career objectives. Offer to take on a project outside your job description, and look for opportunities to help colleagues who are carrying a heavy workload.

Davinci Virtual’s Note: Try employing virtual office technologies like web conferencing to save time on travel.

‘I want a promotion.’ Set up a meeting with your manager to discuss your career objectives and the ways in which you can bring more value to your firm in an advanced position. If a promotion isn’t in the immediate offing, work with your boss to identify the steps necessary to achieve one.

Davinci Virtual’s Note: Maybe even suggest an alternative workplace strategy that can save your company money on overhead expenses. Get creative and show your worth!

‘I want a raise.’ Research salary trends. For example, consult industry resources such as the annual Salary Guide from Robert Half to determine average pay rates for someone in your position. Then, present a business case to your supervisor for why you deserve a boost in pay. While many companies still may not be in a position to give raises, you may be able to negotiate other perks, such as a flexible schedule, in the interim.

As you consider your 2011 career goals, continue to consider how a virtual office space can help you work smarter, faster and more efficiently.

Avoid Workplace Injustice with Virtual Office Space

Tired of office politics? So are a lot of other people. In fact, psychological distress in the workplace costs American businesses about $193 billion annually, according to the National Mental Health Association.

“Psychological distress is often caused by an injustice, either real or perceived, which can lead to depression, anxiety, irritability, exhaustion and disengagement from fellow workers,” says Chester Spell, associate professor of management at Rutgers University. “Obviously none of these are beneficial to an organization.”

Spell and co-researchers Katerina Bezrukova of Santa Clara University and Jamie L. Perry, a doctoral candidate at Rutgers, undertook a study to determine if the composition of work groups could play a role in reducing psychological distress arising from injustice.

“Unfairness in the workplace affecting job performance, satisfaction and other attitudes and behaviors has been the subject of considerable research but we looked at psychological distress as an outcome of injustice,” he says.

Although the Rutgers study focused on demographics, there are other ways to alleviate office politics and feelings of injustice: virtual office space. When employees work remotely, even in flex time situations, they get at least a temporary reprieve from office politics. Virtual offices also allow employees to be more productive and can help companies reduce traditional office expenses.

Virtual offices studies show a positive impact on job performance, satisfaction and other attitudes and behaviors—the exact opposite of feelings of injustice. Sure, a virtual office won’t solve all your problems, but it can cut down on office politics that breed an unpleasant corporate culture.