Davinci Virtual Blog



The Connection Between Virtual Offices, Sleep and Work Productivity

Sleep. You may be planning to catch up on some of it during the holiday weekend. But you can better your sleep life—and your work productivity—all year long if you tap into virtual office space.

The Better Sleep Council is connecting a good night’s sleep with greater work productivity. It’s not an exact science, I suppose, but it makes sense. I know I’m far more productive when I am rested than when I pull an all-nighter, or even stay up late watching the news.

Here’s the rub: Virtual offices set the stage for a productivity boost in several ways. First, you can avoid all the distractions associated with the traditional office life. You know, the water cooler conversations, the loud chatter in the cubicle next to yours, and the commute to work. Virtual offices eliminate all of those distractions and help you get more done in less time.

Even if you do have to pull an all-nighter to meet client expectations once in a while—or if you have to work late every night one week to take advantage of the dead silence that comes in the dead of the night so you can meet your deadlines—working from a virtual office space gives you the freedom to catch up on lost sleep.

Virtual office space can help in your quest for work-life balance—and more sleep and better productivity. And here are five tips from the Better Sleep Council to improve your sleep and work productivity to boot:

1. Pay your sleep debt. Getting even 30 minutes less sleep than your body needs can lead to accumulated sleep debt, which has both short- and long-term consequences for health, mood and performance, both on and off the job. It’s important to schedule 8 hours of sleep each night (7.5 to 8.5 is optimal) and maintain a regular sleep and wake schedule, even on the weekend.

2. Performance evaluation. Though your mattress may not show physical signs of wear, it loses comfort and support over the years. It’s important to evaluate your mattress every five to seven years to ensure it still provides optimal comfort and support. Research shows that the age of a mattress directly impacts the quality of sleep.

3. Bedroom business. Use your bedroom for sleep and sex only. The bedroom should be an uncluttered environment that is relaxing, comfortable and conducive to sleep and relaxation. Keep work, computers and televisions out of the bedroom!

4. Kick the caffeine habit. Research shows that caffeine interferes with getting a restful night’s sleep and waking refreshed in the morning. Avoid tea, coffee and soft drinks close to bedtime.

5. Make the investment. You spend one-third of your life in bed. Be sure to invest in the best quality and most comfortable mattress you can afford to ensure a great night’s rest for a healthier, happier and more productive you.

Check out this YouTube video on how to get a good night of sleep:


Burbank Virtual Office Spaces Offer New Media Companies Affordable Options

BURBANK-When I think of Burbank, I think of media. And that’s only fitting since Burbank’s legacy is “Media Capital of the World.”

The largest media accompanies in the world are located in Burbank, including Walt Disney Company, Warner Bros., NBC Universal, Nickelodeon, Cartoon Network and ABC. Burbank is also home to three 700 media-related companies, including television networks broadcasting companies and music labels.

The point is, if you are trying to break into the media business or your company serves the media business, then Burbank is the place to be. And Burbank has a pro-business attitude that welcomes new businesses. And it’s very close to Los Angeles.

Davinci Virtual has two virtual office space locations in Burbank: Central Park Business Center and Burbank Business Center. Both virtual offices rent for about $100 a month, which is a small fraction of what you would pay for a traditional office space.

Davinci’s virtual office in Burbank offer prestigious business addresses. Central Park Business Center is located at 3500 West Olive Avenue. Burbank Business Center is at 2600 West Olive Avenue. Both locations are in high quality office towers.

With Davinci’s virtual offices in Burbank you get more than just a business address. You can also take advantage of mail and package receipt and an on-site business support center. There is a lobby greeter who can accept packages from clients, or hand packages off to clients. You can also get mail forwarding and shipping services.

If you need a temporary office space, you can rent one at our Burbank virtual office locations on an hourly basis. You can also rent a conference room. Our Burbank virtual offices offer special packages deals on conference rooms and board rooms.

Study: Women More Productive in Virtual Offices

SEATTLE—Forbes magazine is publishing insights from a Microsoft study into women’s remote working preferences. The survey results offer a clear view on why so many women prefer working remotely and the challenges telecommuting women face.

Maggie Chan Jones, director of Cloud Services at Redmond-based Microsoft, penned the article that showcased study highlights. Among them, survey respondents indicate they would prefer to work remotely about three days a week, but only about 10 percent would like to work remotely every day.

Here are some additional highlights from the study:

  • Better work-life balance is driving women’s desire to work remotely.

  • 62% of respondents said their productivity rises when working remotely.

  • 81% agree that remote working increases job satisfaction

  • 49% admit technology becomes a challenge when working remotely

“The survey results serve as an excellent barometer of where the workplace at large stands in terms of accepting a ‘new world of work’ that now includes mobile employees,” Jones says. “Every business will handle its remote working arrangements differently—the important thing is that businesses be open and ready to adapt as they are able, paying special attention to the role technology plays in cultivating successful remote working scenarios.”

With the rise of cloud computing, working remotely with virtual office technologies has become a reality—and one that makes good business sense. Davinci Virtual Office Solutions offers a number of virtual office technologies that can help women work smarter, faster and more efficiently, such as virtual receptionists and web conferencing.

Davinci Virtual also offers virtual office space in key cities around the country, including Microsoft’s hometown of Seattle. These virtual office locations give remote workers a place to go if they need access to a business support center or other equipment that’s not available in the home office. Our international virtual office locations also offer meeting rooms and conference rooms to accommodate remote teams that need to meet in person in a business environment.

Virtual Office Workers More Efficient, Survey Says

Is working from home an efficient alternative to the traditional office job or a productivity killer? That depends on whom you ask.

Here’s what we do know: According to a new CareerBuilder.ca survey on telecommuting, 32 percent of Canadians who telecommute at least part of the time spend one hour or less per day on work. That would tend to suggest that virtual office workers are more productive.

Other survey data reveals 13 percent of surveyed virtual office workers in Canada work eight or more hours. And 45 percent of telecommuters work between four and seven hours per day. This latter group may be part-timers or self-employed virtual office users.

"With mass adoption of smart phones and advanced network technologies, telecommuters are connected to their offices like never before. As a result, we're seeing more companies embrace the work-from-home option and more workers putting in full-time hours while at home," says Rosemary Haefner, vice president of human resources at CareerBuilder.

"However, to avoid situations where telecommuters aren't putting in the necessary time, managers need to be clear about expectations and establish daily objectives. The autonomy of working from home can be very rewarding so long as it doesn't diminish productivity."

When CareerBuilder actually asked virtual office users their opinions, these telecommuters were split as to whether time spent at home or at the office is more conducive to high-quality work. Thirty-seven percent say they are more productive at the office, while 26 percent report they are more productive at home. Thirty-seven percent do not see a difference. In all, that bodes well for the virtual office productivity gain argument, because even those who don’t see a difference are gaining time by eliminating travel.

Haefner recommends the following tips to help telecommuters work as efficiently as possible:

  • Keep a normal morning routine. The survey found that 25 percent of telecommuters tend to work in pajamas. The truth is you'll probably work better if you treat your mornings as if you were going to the office. If there's one good thing about a commute, it's that you get a mental transition between home and work life. Get out of bed, dress up, grab breakfast—do anything that will get your mind in the right place.

  • Find the best spot to work. Even if you don't have a dedicated home office, it's important that you find the least distracting place in your home. Don't be tempted by the entertainment system or the recliner.

  • Stay connected to colleagues. It's easier to slack off when you know your colleagues or managers aren't watching. If you're struggling to stay motivated at home, schedule an update meeting or call and talk shop with an office peer to get your mind back on work.

  • Plan your breaks. You should never feel like a prisoner in your own home. Plan short breaks to take care of chores, play with pets, exercise, or run a brief errand. You'll be less likely to succumb to quitting work early if you structure the perks of being at home appropriately into your schedule.

  • Take your work to a coffee shop. A lot of workers don't like telecommuting because they're accustomed to working around others. Working at home can be lonely. If your job allows it, try spending an afternoon in a coffee shop or library. At many spots, you'll likely find contract workers or other telecommuters toiling away, as well.


Office Spaces of 2036 Will Be Virtual Office Spaces

Office Angels, a recruiting company in the UK, is making some interesting predictions about what the workplace will look like in 2036. Here’s a snapshot, based on a survey the firm conducted:

  • Millions of employees will work from home or remote locations, dealing with co-workers, customers and suppliers via computer and video phones.

  • A third of employees agree that commuting will be unheard of, as people will work from home rather than a central office; almost a third also feel that the cost of travel will simply be too high to warrant a daily commute.

  • 69% of workers also think that people will interact more with technology than they will with each other, due to the predicted dominance of remote working on a global scale.

What does all this mean? In my opinion, it means virtual office technologies will be even more vital in the decades ahead. This is only the tip of the iceberg. Virtual offices solutions are already seeing a strong uptick in the face of a shaky economy and the rise of eco-friendly workplace strategies, but virtual offices will become even more prevalent in the future.

With the rise of virtual offices, communication becomes important because there’s less opportunity to really get to know people. Office Angel offers a few communications tips for virtual office workers that apply just as much today as they will in the future.

  • Clarity is essential. Important messages to the group should be proofed by more than one person to make sure the e-mail is both clear and accurate.

  • Read receipts are a good way to ensure your emails are being read, particularly if you’re waiting for something important to be actioned.

  • When communicating with your workforce via email, it’s vital to give employees the opportunity to ask questions. Messages can easily be missed—or misunderstood—by something as simple as an out of place comma, so check regularly to make sure that employees are on track and not missing any critical information.

  • Encourage employees to follow their emails with a phone call where appropriate. Even if it’s not possible to speak to colleagues in person, discussing work, planning strategies and sharing ideas over the phone can help to break down barriers and keep communication skills fresh.

  • Know when it should be avoided: for truly difficult conversations—such as performance reviews—you can’t be as empathetic over the phone or via video conference as you are in person. Try to conduct such meetings in person where possible.

So, chances are if you aren't working in a virtual office now you will be one day, and maybe sooner than you think. Until them, we still live in a highly virtualized work world. So be careful with your communication.