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Virtual Offices Part of Workplace of Future (and Present)

NEW YORK—There’s been a lot of talk lately about the workplace of the future. But such talk wouldn’t be complete without analyzing how virtual office space comes into the mix. Whether you are in a big city like New York or a smaller city like Tampa, Fla., virtual offices are a lasting trend.

Teknion just released the results of its Workplace of the Future survey. Among other findings, the survey revealed the most important strategies used to attract a new generation of knowledge workers. Wouldn’t you know it? Virtual office space is an important factor.

"The number one draw according to 41 percent of respondents is access to flexible workplace options. Another 39 percent indicated that having the most leading-edge technology was the key,” says Kay Sargent, Teknion Vice President of Architecture, Design and Workplace Strategies. “The shift from technology as the main consideration may result from people today being less dependent on the technology supplied by their offices as they often have better devices than those provided by their employer. Today we're becoming a BYOT, or bring your own technology society, and companies are working to support the devices their employees are selecting."

Along the virtual office technology lines, 89 percent reported that they plan to increase their investment in productivity-enabling technologies such as voice-activation technologies and sophisticated video conferencing by 2015 beyond current spending levels.

"Today, the only thing we know will be constant is change," Sargent says. "It's inevitable so we need to embrace it. Change today is being driven by demographic shifts, economic volatility, the pursuit of sustainability—both for our buildings and for ourselves. But technology is the single largest factor fueling change in the workplace today, so understanding it is essential."

Are you prepared to go with the flow of the workplace of the future? Alternative workplace strategies that include virtual offices are part of that flow. Virtual offices continue to gain momentum because they offer employees flexible workplace options that actually drive productivity.
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Can Virtual Offices Help Ease Seasonal Stress?

NEW YORK-The holidays are a wonderful time, but holidays also bring plenty of stress with them for many of us. After all, there’s more to do at work, home, and otherwise. With so many year-end projects of my own to complete, I can certainly relate to the concept of racing against time. Virtual offices can help.

Consider the statistics from an Accountemps survey:

Thirty-nine percent of workers interviewed said it is more challenging to manage their workloads during the holidays. The additional burden comes at a time when many professionals are already feeling the pinch: More than four in 10 respondents (41 percent) indicated their current workloads are too heavy.

"The holidays can be an especially busy time for many workers, who are trying to balance business priorities with personal demands," says Max Messmer, chairman of Accountemps and author of Motivating Employees For Dummies.

"This time of year can be particularly challenging for accounting and finance professionals, who are managing year-end close, tax-season preparation, financial reporting requirements and other cyclical initiatives. Managers must ensure work is completed while also avoiding overtaxing internal staff, who may already be stretched thin."

Accountemps is offering a suggestion: To help employees better balance work-life demands, offer flexible schedules or telecommuting options to staff whose jobs do not require them to be on-site. Virtual offices can empower those telecommuting options. Virtual offices can give employees the freedom to work at least part of the day, or several days of the week, at home. Believe me, they will thank you into the new year.

Have a nice laugh with this YouTube video:

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Can Virtual Offices Promote Better Health Behavior and Well-Being?

Can a flexible workplace really improve your health behavior and well-being? University of Minnesota sociology professors Erin Kelly and Phyllis Moen think so. The duo conducted a study and the findings should be encouraging for virtual office users.

“Our study shows that moving from viewing time at the office as a sign of productivity to emphasizing actual results can create a work environment that fosters healthy behavior and well-being,” says Moen. “This has important policy implications, suggesting that initiatives creating broad access to time flexibility encourage employees to take better care of themselves.”

Introduced at the Best Buy headquarters in Richfield, Minn. in 2005, the workplace initiative—dubbed the Results Only Work Environment (ROWE)—redirected the focus of employees and managers toward measurable results and away from when and where work was completed. Under ROWE, employees were allowed to routinely change when and where they worked based on their individual needs and job responsibilities without seeking permission from a manager or even notifying one.

Consider some of the study findings:

  • Employees reported getting almost an extra hour (52 minutes) of sleep on nights before work.

  • Employees managed their health differently. They were less likely to feel obligated to work when sick and more likely to go to a doctor when necessary, even when busy.

  • Employees had a sense of schedule control and reduced their work-family conflict. This improved their sleep quality, energy levels, self-reported health, and sense of personal mastery while decreasing their emotional exhaustion and psychological distress.


You can get many of these same benefits from virtual office use. Think about it for a minute. You can get an extra hour of sleep—or more—because you aren’t spending so much time getting dressed up for work and then driving there. You are less obligated to work when sick—but you can still get some work done from a virtual office while you recover so you lose less productivity. With a virtual office, you also have the freedom to workshift and go to the doctor, which can speed up your recover. In terms of reducing family conflict, virtual offices and workshifting helps you balance work with life.

Indeed, flexible work arrangements, including the virtual offices, consistently offer benefits for workers in many industries. Have you considered how a virtual office could help your business drive greater productivity and have happier, healthier employees?
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Virtual Offices Drive Flexible Workplaces, Happy Employees

Fast Company has a good article this week about ways to motivate employees with workplace flexibility. It’s part of the “The Flex and the C-Suite” series.

This installment looks at Mom Corps. Fast Company expert blogger Cali Williams Yost talked with Alison O’Kelly, founder and CEO of Mom Corps, a full-service staffing services company. Mom Corps strives for flexibility—and not just for its own employees but also for its clients.

“Organizations that employ a healthy and robust work/life flexibility environment—not one just on paper—will win the talent war. And moving forward, all of our challenges and opportunities hinge at least at some level on the ability to attract and retain the best talent,” O’Kelly told Fast Company. “In terms of company profitability and employee satisfaction, there really is a silver bullet, and that is alternative staffing.”

O’Kelly offered several tips on how to employ a flexible work culture:

  • Ask employees their opinion

  • Define regular office hours for both in office and off-site

  • Review compensation models

  • Promote flexible work programs externally and internally


You can read the rest of the Fast Company article here. But before you do, consider one more tip from Davinci Virtual Office Solutions: you can motivate employees with workplace flexibility to offering virtual office solutions.

With a virtual office, your employees can work from home, at least on some days and definitely during weather incidents. Virtual offices help drive productivity, so long as policies and procedures are in place to ensure that employees are working during work hours.

Virtual offices can also empower workshifting by helping employees connect from home in between physician appointments, childcare issues, and other events that cause employees to have to get temporarily creative with scheduling. The bottom line: virtual offices are part and parcel of modern alternative workplace strategies.
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Century City Virtual Offices Put You Near the Stars

CENTURY CITY, CA-Want to grow? Connect? Work? Century City, California is the place for you.

The Century City Chamber of Commerce describes Century City as a prominent business community comprised of major industry sectors: legal, financial, entertainment, hospitality, medical, professional services and retail.

Of course, Century City is not its own city. It is neighborhood of Los Angeles that is bounded by Westwood on the west, Rancho Park, Beverlywood and Cheviot Hills on the south, and Beverly Hills to the east and north. But Century City has a life of its own.

Davinci Virtual Office Solutions has virtual office space in Century City—actually, we have two within just a few blocks from one another. Our virtual offices are located in Century City Business Center and Century City Plaza. Virtual offices at both Century City locations start at just $125 a month.

Located at 1999 Avenue of the Stars, Century City Business Center is located in an impressive all-glass skyscraper. Century City Plaza is located right down the street at 1901 Avenue of the stars. This is also a modern office tower. Both virtual office locations put you close to Beverly Hills and Westside.

At either Century City virtual office location, you’ve got a prime business address. You can also benefit from services like access to a business support center. You can leave packages there for clients to pick up or have clients drop off packages for you there. A lobby greeter will greet them.

What’s more, these virtual office locations offer conference room rental on demand. You can rent conference rooms at these virtual office locations for $25 to $50 an hour. You can also rent day office space for $10 to $35 an hour. So if you want to set up shop with a Century City address and all the amenities that come with it, Davinci Virtual Office Solutions can have you up and running within days.

Check out this video on Century City:

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