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Virtual Office Technologies Promote Flexible Work Programs

NEW YORK—If you want to make the most of a virtual office set up, you need the right virtual office technologies. That was one of the lessons O2 learned in its flexible working experiment in February. O2 sent  12,000 workers home to get their jobs done from virtual offices in what is to date the biggest-ever flexible working experiment.

O2 had to make sure its network was able to support a huge increase in the number of virtual office workers. O2 upgraded its Virtual Private Network (VPN) technology ahead of time, as well, as its network infrastructure.

O2 reports instant messaging usage was up 40.8 percent over a normal working day. A total of 146,876 IMs were sent over the course of  the day, peaking  at 17,843 IMs an hour at 3 p.m. Hosted online meetings increased by 29 percent, with 406 meetings organized compared to 313 on a normal day. What’s more, web-based meeting attendance increased by 25 percent, with 1,356 meeting participants compared to 1,077 on a normal day.

Flexible working has become an increasingly important aspect of British business culture, with a growing number of organizations and employees adopting a more flexible approach to working life as new technologies make it increasingly easy to conduct business from beyond the confines of the office.

The technology investment into virtual offices doesn’t always mean VPNs. Davinci Virtual Office Solutions offers plenty of technological bells and whistles for virtual office users that aim to increase productivity, including unified messaging, voicemail-to-email, fax-to-email, electronic fax, digital voicemail, web conferencing and more.
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Virtual Office Workers Reduce Impact on Environment

LOS ANGELES—In yesterday’s blog, we looked at some of the results from the biggest flexible working initiative ever. To review, London-based wireless carrier O2 asked 12,000 employees to work from virtual offices one day in February.

On Wednesday, we looked at how this alternative workplace strategy, even though temporary, saved time and increased productivity. But the results of the flexible working initiative also include a sustainability story. Let’s take a look at how alternative workplace strategies can help the environment:

  • 12% reduction in electricity consumption

  • 53% decrease in water usage

  • 12.2 tons of CO2 emissions were saved


Perhaps inevitably, the sustainability issue around flexible working is more complicated than it might at first appear. Paradoxically, for example, gas usage in the building increased slightly, probably due to the loss of body heat in the building.

Virtual offices are green offices. That’s really the bottom line. If O2 didn’t have such a large building, gas usage in the facility would not have been an issue. And although employees do use more energy at home when working from a virtual office, it doesn’t ultimately compare to the overall costs associated with operating a larger building.

Now that we’ve explored the productivity and sustainable aspects of virtual offices, be sure to come back tomorrow for the final installment in this series. Tomorrow, we’ll look at the technology tale of virtual office space and flexible working.
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Flexible Working Pilot Saves Virtual Office Workers Time

ATLANTA—It was the biggest flexible working initiative ever—and the results are in. London-based wireless carrier O2 on Feb. 8 asked its entire workforce to work from virtual offices. That sent 12,000 employees off to work remotely for a day and essentially shut down its 200,000 square foot office building.

The results: O2 employees saved 2,000 hours of commuting time. Here is the break down of how telecommuting from a virtual office saved time, boosted productivity and promoted work-life balance among the participants:

  • 52% of saved commuting time was spent working

  • 14% was spent on family time

  • 16% on extra sleeping

  • 12% on relaxation

  • 6% on commuting elsewhere

  • 88% of people that took part in the flexible working pilot thought that they were at least as productive as normal

  • 36% claimed to have been more productive


“Line managers are used to managing people they can see. Managing them remotely is a completely different thing,” says Ben Dowd, business director for O2. “Our Pilot on Feb. 8 didn’t solve all of those problems, but it is a good start. We can do a lot more to support line managers in charge of remote teams, but we know it’s not going to happen overnight. We're educating people about the whole future of work here and there's still work to be done, but we’re pleased to say this is a fantastic start.”

These results are in line with what we’ve been saying about virtual office space for years: it saves time, boosts productivity and promotes work-life balance. By working from a virtual office, it’s likely that these employees reduced stress levels—at least for a day—saved gas, got more sleep, and hugged their kids a few more times.

Stay tuned for the sustainability tale from O2’s flexible working pilot in tomorrow’s blog.
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Happy Birthday to Davinci Virtual Office Solutions

SALT LAKE CITY, UT—If you can carry a tune, would you mind singing this verse? “Happy Birthday, Dear Davinci Virtual Office Solutions…” That’s right, it’s our sixth birthday and we’re going strong with virtual offices the world over.

Not to toot our own horn, but we have accomplished a lot on the virtual office front in the past six years. Today, we are the bona fide leader in global virtual office solutions. We are proud to celebrate six years of profitable growth serving our clients all over the world.

"We were thrilled to celebrate six years of innovation, growth and success. Davinci Virtual Office Solutions has met every milestone it has set out to achieve while creating a new way to work for businesses," says Bill Grodnik, CEO of Davinci Virtual. "We are so proud of our staff and partners and we very excited about our continued profitable growth.”

Just have far have we come in six years? We’re glad you asked. Davinci Virtual has provided virtual office solutions to more than 25,000 companies and entrepreneurs throughout the US, Canada, Europe, Central America, Asia and Australia. We offer more than 850 virtual office locations including virtual offices in New York, virtual office suites in LA, Las Vegas, Miami, and any other metropolitan area throughout the world. Clients can obtain prime business addresses, live receptionist services, meeting spaces and business support—instantly—online.

Beyond virtual office space, we also offer turnkey virtual communications and virtual office solutions. Here’s some of what you can tap into when you work with us:

  • Local or toll-free telephone and fax numbers

  • Digital voicemail

  • Electronic fax

  • Email

  • Online command center

  • Unified messaging

  • Conferencing

  • Voicemail to email

  • Fax to email

  • Professional live receptionist services

  • Virtual assistants

  • Live call answering

  • Screening and forwarding

  • Find me

  • Follow me

  • Surveys

  • Live web chat

  • Outbound calling

  • Customer service

  • Appointment scheduling

  • Order taking


What’s next for Davinci Virtual Office Solutions? Stay tuned for our seventh year.
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Can Virtual Offices Put an End to Office Romance?

LOS ANGELES—Distractions, damaged reputations, sexual harassment accusations. You can’t altogether avoid these potential scenarios in a virtual office world—but you can likely cut down on them.

Think about it. Where there is less face-to-face, in-person contact there is less opportunity for physical relationships. That’s an important factor considering Millennials don’t shy away from workplace relationships, according to a Workplace Options and Public Policy Polling survey.

The poll reveals that 71 percent of employed Millennials—workers aged 18-29—see a workplace romance as having positive effects such as improved performance and morale. Noteworthy is the fact that only 10 percent of older worker shared that sentiment. Could it be wisdom speaking from experience?

Poll results indicate that, as a group, the Millennial generation is more open to dating their supervisors than all other age groups combined. Forty percent of Millennials said they would date their supervisor, compared to 12 percent of older respondents. Again, could that be wisdom speaking from experience?

You can cut back on at least some of this office romancing with a virtual office set up. In a virtual office workplace, Millennials are less likely to chat at the water cooler, make lunch dates that turn into dinner and movies, or otherwise get romantically involved. If your firm is concerned about distractions, damaged reputations and harassment accusations, that’s a positive step.

A virtual office set up can even help you cut back on the gossip that often accompanies office romances—and the gossip that hinders productivity. With 57 percent of Millennials saying they would share information about a workplace romance with friends, coworkers and on social networks, this is a real issue.

Any workplace, whether traditional or virtual, should have clear guidelines around office romances. These relationships can indeed be dangerous. Virtual offices aren’t the panacea to the potential legal risks of office romances, but along with policies and guidelines they can be a tool in a Millennial workplace.

Check out this video on office romances:

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