Davinci Virtual Blog



Four Ways Virtual Assistants Help Control Costs

NEW YORK--With the launch of the iPhone 5, there’s plenty of talk about virtual assistants these days. Although technology like Apple’s Siri and Google’s Iris is cool, we think the real talk in the small business community should about virtual assistants of a different kind—real-life virtual assistants!

That’s why I’m kicking off a series on virtual assistant services. In each column in the virtual assistant series, I’ll tackle one or two benefits of virtual assistants. The bottom line with virtual assistants is they let you focus on what you do best so you can drive more to your bottom line.

What is a virtual assistant? At Davinci, we call them “virtual assistants” or “live virtual receptionist”, but the services these experienced, skilled professionals provide are very real.  From administrative support and managerial tasks to creative services and personal scheduling; virtual office assistance is versatile, professional, and reliable.

One of my favorite benefits of virtual assistants is the ability to delegate tasks while controlling costs. Let’s face it. If you hire a full-time administrative assistant, you have to pay a full-time salary. On top of that, you have to find a space in your office for this new employee. On top of that you have to offer some form of benefits package. And on top of that you are out of luck if your assistant is sick.

Not so with an online virtual assistant. When you work with Davinci Virtual virtual assistant services, you can control your administrative costs. For starters, you can hire an online virtual assistant according to how many hours of actual work you need to get done. So if you only need an online virtual assistant for 20 hours a week, you avoid a full-time salary.

Then there’s the space issue. When you work with one of our virtual assistants, you don’t have to give them a cubicle or office equipment. That means you save on office and related expenses, like phones and computers. Our online virtual assistants have their own space and own gear to get the job done.

Now, when you work with one of our virtual assistants you don’t offer benefits packages. We handle all of that for you at no cost—and no risk to you. And let’s not forget sick days. At Davinci, we have a cadre of virtual assistants. That means if your regular online virtual assistant does happen to have a day off, we have a back up virtual assistant in place to keep your business running smoothly.

Reduce Exposure to Allergens With Virtual Office Work

LONDON—How often is your office cleaned? How does that contribute to workplace allergies? And—and this is the big question—how can working from a virtual office help?

An Allergy UK survey reveals that office cleaning is infrequent and doesn’t appear adequate enough to prevent the build up of house dust mites and allergens. In the survey, 37% said their office is cleaned just once a week or less—and 17% said their office is cleaned infrequently.

How does this affect productivity and could a virtual office really make a difference? Let’s look at some more stats. In the survey, 20 percent of respondents spent eight hours or more at work in a single day. When you combine that with a dusty environment, soft furnishings, poorly vacuumed carpets and lacking ventilation, it’s not difficult to see why so many employees suffer from allergies at work.

Now, here’s the kicker from a productivity perspective: 73 percent of those survey participants took time off sick in the last 12 months—and a significant 42 percent of that total took time off because of an allergy. In all, 42 percent took between four and 10 days off due to an allergy.

If you work from a virtual office, you have more control over your environment. For example, ventilation is important. When you work from a virtual office you can open a window and be sure your A/C filters are changed regularly.

You can use an air purifier in your virtual office to reduce household allergens. If you have plants make sure they are watered regularly and remove the top soil once and a while to avoid mold. You can do some of these things whether you work in a virtual office or not. But, of course, you have much more control over your environment when you work from a virtual office.

Have Allergies? A Virtual Office Could be Better for Your Health

LONDON—With the summer vacation season officially ending, Brits are buckling down at work. But Allergy UK warning that the office could actually be bad for our health. Could virtual offices be a better choice for people with allergies?

Allergy UK estimates that at least 5.7 million people could be allergic to their workplace—5.7 million people. Call it “work fever.” From nasal problems, eye conditions, dry throats, breathing difficulties, lethargy, headaches and skin irritations, 95 percent of participants in Allergy UK’s survey suffer from allergies. And 27 percent said their office environment makes their symptoms worse.

Specifically, 62 percent of respondents had experienced itchy or watery eyes, and 27 percent breathing difficulties over the last year in their office. And overall, more than half of the group surveyed had experienced an allergic reaction while at work.

“The results are of concern for Allergy UK because it is difficult for individuals to exercise the same control over their workplace as they would do at home,” says Maureen Jenkins, director of Clinical Services at Allergy UK. “Management of allergies becomes increasingly difficult when in communal spaces, so it’s not surprising that a great deal of allergy sufferers have experienced a reaction at work.”

And here’s where the virtual office can help. As Jenkins reported, it’s more difficult to maintain control over an office environment that’s not solely yours. If you work from a virtual office, you can make sure your space is well ventilated. When you work from a virtual office you can take responsibility for your carpets, which can harbor dust mites and other allergens, staying clean.

Also, when you work from a virtual office you can keep your shelves dusted. At work, if you remove books from a shelf you can release dust into the atmosphere, which can bother allergies. And then there’s plants. Plants can carry mold that release spores and cause allergic reactions. You can avoid that in a virtual office.

According to the study, even the people surrounding us in the workplace can trigger a reaction. Thirty-four percent of respondents had a pet allergy; and could react to allergens (pet dander) brought in on people’s clothes, especially cat allergen. And 61 percent of the office workers questioned sat within a meter of someone else, making the risk even greater. When you work in an office, you can fly solo.

Davinci Virtual Office Solutions Revamps Meeting Rooms Site

SALT LAKE CITY—At Davinci Virtual Office Solutions we’re about more than virtual office space—although we’re experts on that front. We’re also about meeting rooms. Well, our DavinciMeetingRooms.com platform is.

Part of the Davinci Virtual Office Solutions family, DavinciMeetingRooms.com is a website and online reservation platform for meeting room users. And we’ve just rolled out a whole new look and feel that makes it easier than ever to find the meeting rooms you need in a snap.

"Our new reservation platform allows our clients and prospects to browse our incredible meeting space inventory and manage their reservations with ease—from any device—anywhere," says Bill Grodnik, CEO of Davinci Virtual Office Solutions. "We are very excited about the incredible growth that our meeting room business is experiencing and we will continue to enhance our offerings for the mobile work environment while maintaining our focus on stellar customer service.”

What can you expect at the new DavinciMeetingRooms.com site? Plenty. The new site lets you search and compare more than 3,000 professional meeting spaces, book and manage conference room reservations, reserve a variety of add-on services, find meeting rooms in their geographical vicinity using mobile GPS applications, check in for meetings at the locations with a digital membership card and much more.

Davinci Virtual provides virtual office solutions to more than 10,000 companies and entrepreneurs in the U.S., Canada, Europe, Central America, Asia and Australia. We also offers over 850 virtual office locations including virtual offices in Manhattan, Houston, Las Vegas, Dallas and any other metropolitan area throughout the world. Clients can choose from virtual receptionists, prime business addresses and flexible conference centers—instantly—online. And everywhere we have a virtual office, we have a meeting room to go along with it.

But just as Davinci Virtual is more than virtual offices, it’s also more than meeting rooms. In fact, Davinci Virtual is the leading provider of turnkey virtual communications and virtual office solutions.

Davinci's virtual offices include local or toll-free telephone and fax numbers, digital voicemail, electronic fax, email, unified messaging, voice and video conferencing, voicemail to email, fax to email, voice to text, professional live receptionist services, virtual assistants, live call answering, find me - follow me, live web chat, outbound calling, customer service, appointment scheduling, order taking, and much more.

Flexible Jobs—Like Virtual Offices—Drive Job Choices for Parents