Davinci Virtual Blog



Can Virtual Assistants Really Drive Up Your Productivity?

NEW YORK-Whether you are a mobile worker, a busy entrepreneur or a corporate executive—if your schedule is packed from early morning until after the sun goes down—you could benefit from a virtual assistant. Indeed, you can drive up your productivity—and maybe your profits—if you aren’t burdened with mundane tasks.

Much like a smartphone, e-mail account, fax machine or old fashioned Rolodex, a virtual assistant, also known as a VA, virtual secretary, or virtual administrative assistant, is a weapon in your productivity arsenal that can help you do much more with much less.

Consider your day. When you leave your office, do you forward your calls to your mobile phone? You could and probably do, if you are productivity-minded, but do you really want to take calls in the middle of an important lunch meeting or when you are having dinner with your family? And do you really want to be unavailable when the next hot prospect calls? A virtual assistant can answer your calls for you while you are out of pocket, and also screen calls when you have your head down into a project.

It doesn’t matter what kind of office you work in—executive office suites, virtual office, home office, coworking office space—you can take advantage of the benefits of virtual assistants. No matter where you are, your virtual assistant can be the glue that holds it all together, handling business administration tasks, scheduling appointments, and even handling personal issues like booking your next, well-deserved vacation.

When you hire a virtual assistant, it also frees also up your job budget. Rather than hiring a full-time or part-time employee, you can use a virtual assistant on an on-demand basis. You can ramp up by adding hours as needed or scale back when business slows or when a special project is completed. The power is in your hands—and those two hands become four even more powerful hands when you hire a virtual assistant.

Could the Virtual Office Be Standard by 2020?

NEW YORK-We’ve been talking about the workplace of the future and how virtual offices fit into that mix. Citrix just rolled out a Workplace of the Future report that reveals 29 percent of people will no longer work from a traditional office by 2020. That means more flexible work options will abound, including virtual offices.

Indeed, employees will base themselves from various semi-permanent locations including the home (64 percent), field and project sites (60 percent), and customer or partner premises (50 percent). People are also expected to access corporate applications, data and services from locations such as hotels, airports, coffee shops and while in transit. This is all in line with the rise of the mobile worker and the virtual office space.

Globally, 24 percent of organizations have already fully adopted mobile workstyles. By the middle of 2014, 83 percent of organizations will have embraced mobile workstyles. Mobile workstyles have been adopted widely and rapidly because it offers a number of benefits:

1. Organizations benefit from workshifting—where people move work to more optimal times and locations—creates a more flexible, agile workplace (73 percent), lower employee-related costs (53 percent), reduce real estate costs (48 percent) and helps attract (47 percent) and retain (44 percent) top talent.

2. Employees benefit from workshifting with more flexibility (65 percent), increased personal productivity (62 percent), less commuting time (61 percent), and a better work/life balance (55 percent). It also helps them spend more time with customers (48 percent).

Ninety-six percent of organizations implementing mobile workstyles will invest in redesigning the workplace to create a more inspiring, collaborative and flexible environment equipped with the latest technology. Meanwhile, many employees will work from virtual offices in New York, LA, Miami or other cities where they live or travel.

“The result is a stronger organization, with high caliber people performing at their best,” says Mick Hollison, vice president, integrated marketing and strategy Citrix. “The technology to enable the workplace of the future is already available and proven, and plans for workplace redesign can easily be put in place. The real winners will be those that get the people management and culture right, to empower the workforce of the future."

Workplace of the Future Includes New York Virtual Offices

NEW YORK—Organizations will reduce office space by 17 percent by 2020 as alternative workplace strategies like virtual office space continue to gain momentum. So says a new study from Citrix.

Whether you work in New York, LA, Sydney or somewhere else, the workplace of the future will provide just seven desks for every 10 office workers. Each person will access the corporate IT network from an average of six different computing devices. Many times they’ll do it from their virtual office.

"Organizations are encouraging people to operate outside of the traditional workplace on their own personal devices to improve the bottom line—by making the organization more responsive, improving productivity and reducing the cost of real estate and device management,” says Mick Hollison, vice president, integrated marketing and strategy at Citrix.

“At the same time, organizations are investing in the space they have to create enticing workplaces that foster collaboration, innovation and creativity. The result is a stronger organization, with high caliber people performing at their best.”

Citrix predicts almost every organization says they will redesign office space to be more appealing. The workplace of the future will foster creativity, be inspiring and encourage collaboration by enabling people to work from wherever, whenever and on whatever device so that work becomes something people do, not a place people go.

If you are in New York virtual offices are coming to an alternative workplace strategy at a company near you. New York, Los Angeles, and San Francisco are early adopters of this trend. Whether you work in a virtual office, coworking facility or some other alternative workplace arrangement, you can bet that the future of work looks different than what you are experiencing today.

Can Virtual Offices Curb New York Job Hoppers?

NYC—More than half of participants in a Kelly Global Workforce Index survey believe that it’s more important to change employers than remain with their existing employer in order to develop their skills and advance their careers. Could virtual offices help retain the best and brightest workers?

In spite of the lingering uncertainty in the economy, 69 percent of respondents say that if they did change jobs, they would be in a good position to negotiate a similar or better position. The results mark a trend toward workers seeking to gain new experiences with multiple employers.

But allowing telecommuting from a virtual office can help, especially considering signs of the new self-reliance and autonomy the survey reveals in today’s workforce. Nearly half of all workers say that even when they are happy in a job, they actively look for better job opportunities or evaluate the job market. But a virtual office in New York could keep Manhattan workers right where they are.

Virtual offices don’t guarantee that an employee will stay with your company, but it does help to sweeten the pot for employees looking for more flexible work. Virtual offices in New York can help employees cut down on transportation costs and commute times while allowing them to workshift.

Virtual offices are perfect for the New York City lifestyle, offering the ultimate convenience for mobile workers and entrepreneurs who work from their apartments while opening the door to day office space and meeting rooms and necessary. Virtual offices aren’t a panacea for turnover, but allowing flexible work from a virtual office can certainly make a difference in employee career choices.

Sydney Virtual Offices Gain Momentum in CBD

SYDNEY, AUSTRALIA—Sydney is a vibrant, dynamic, and accessible city waiting to be explored. So says the City of Sydney’s web site. But it’s not just marketing hype—and it’s not just for tourists. There’s big business going on in Sydney.

There are more than 17.5 million square meters of built form within the Central Business District of Sydney and Ultimo-Pyrmont. More than 5.4 million square meters of internal floor area is devoted to office uses. This is the largest CBD office market in Australia and within the top 20 worldwide.

But you don’t have to take up traditional office space to do business in Sydney. Davinci Virtual Office Solutions has virtual office space in Sydney in several locations. We’ll highlight one of them in todays’ post: RBS Tower @ Aurora Place.

You can rent Sydney virtual office space from Davinci Virtual at the RBS Tower @ Aurora Place. Located at 88 Phillip Street in Sydney, Davinci offers virtual offices through RBS Tower for prices starting at $140 a month.

This Sydney virtual office package includes a prime business address, mail and package receipt, access to a business support center, and a lobby greeter to welcome any guests who come to pick up or drop off packages and more.

This virtual office space in Sydney also makes available conference room rental for $25 to $45 an hour and day time office space for $10 to $35 an hour. You can use your Sydney virtual office address for business cards, licensing, websites and other public materials. With Davinci Virtual, you also get access to a network of more than 3,000 meeting rooms worldwide.