Davinci Virtual Blog



Happy Thanksgiving From My Virtual (Mobile) Office

ORLANDO—I’m not working in my virtual office today, but I am still tapping into virtual office technologies to keep abreast of breaking news. After all, it’s what I do.

Virtual office workers tend to stay more plugged in—and therefore more productive—than traditional office workers. Well, that’s partially my opinion based on my personal experience and partially my view after reading so many studies about how modern workers keep checking email even during vacation.

I am a cross between a mobile worker and a virtual office worker, I suppose. In any case, virtual office technologies are what keep me up and running whether I am sitting in front of my large-screen Mac or working remotely on my iPad.

I wonder how many virtual office workers are like me, constantly checking social media, Facebook and even using web conferencing to stay in touch with far-away family over the Thanksgiving holiday? Give me a shout if you are tapping into virtual office technologies this Thanksgiving—even if you aren’t actually working.

My guess is virtual office technologies are blurring the lines between working and playing. In any case, I’ll be back to my virtual office tomorrow to offer more virtual office perspectives you can trust.

Virtual Office Workers are Productivity Champions

MIAMI-I just read an article in Forbes magazine that offers what the author calls “surprising results” about virtual office workers.

Kate Harrison, an eco-entrepreneur, penned the article entitled, “Lazy and Pregnant? New Study Profiles People Who Work From Home With Surprising Results.”

“Visions of your work commute becoming just a short stroll to your home office may seem like a dream, but it’s a reality for a growing number of people who have jobs that encourage telecommuting,” Harrison writes. “If the idea of working from home excites you, you may be surprised just how many jobs offer this flexible career option.”

Then Harrison examines the results of a FlexJobs survey and offers three points that shed new light on virtual office workers.

1. Virtual office workers are older and smarter than. She points to the Telework Research report, which shows that Gen Y is attracted to virtual office work. FlexJobs data, meanwhile, supports this with a finding that the average flexible job seeker is between 30 and 59. FlexJobs reports 82 percent have a college degree and 35 percent have graduate degrees.

2. Family, better health and lower stress levels are important. Harrison also pointed out FlexJobs study findings that show more than half of virtual office workers are married and 70 percent are in a relationship where both spouses work. Only 60 percent have rug rats and family is not the primary motivator for searching for virtual office jobs.

3. Virtual office workers want to be more productive. Virtual office workers want to be more productive, Harrison notes, not lazy. I could have told you that without the FlexJobs study.

Harrison asks, “It’s possible that the ideal balance between in-office work and telecommuting has yet to be discovered, but just imagine spending every Monday or Friday at home, while still keeping up with everything at work. Sounds almost too good to be true, doesn’t it?”

It may sound too good to be true, but working from a virtual office can give you all that and more.

Flexible, Adaptable Working Women Turn to Virtual Offices

ATLANTA—Flexibility and adaptability are the two top skills women need to succeed in the marketplace. Just more than half of women Randstad US surveyed reported these skillsets as one of the top two most important, followed by technology (37 percent) and teamwork (35 percent). Virtual offices can  help on all fronts.

While 57 percent of women said they expect to grow their careers with their current employers, 48 percent of women still plan to explore other options when the job market picks up. Another 41 percent of women noted they would give a lot of consideration to a job offer given to them by a different company or organization. But just as women are supposed to be flexible and adaptable, they appreciate flexibility from employers. Virtual office space offers that flexibility.

"Women are taking on leadership roles and advancing to the top levels of organizations faster than ever before,” says Linda Galipeau, Randstad CEO of North America. “It is, therefore, critical that companies not lose sight of what it takes to successfully identify, retain and engage high potential women."

Flexible work from a virtual office can help attract successful females to your company. In the Randstad study, 53 percent of women said that one of the key elements driving their commitment to their jobs is enjoying going to work each day. Allowing employees to telecommute from a virtual office at least part time can add to that enjoyment.

Virtual offices provide flexibility for flexible women in the workplace. Virtual office technologies allow women to adapt more quickly to the demands of work-life balance by helping them continue driving productivity whether they are in the office, at home or on the road. As companies expect women to be more flexible and adaptable, they should be sure to offer virtual office and mobile technologies that help them accomplish that goal.

Virtual Assistant Calculator Proves Value of Online Administrators

NEW YORK—Ever wonder if it’s worth it for you get a virtual assistant? Check out Davinci Virtual Office Solutions’ nifty calculator.

As we see it, every virtual office user could benefit from a virtual assistant. But maybe you need more proof. That’s why we’ve developed a handy dandy online calculator that can help you make economic sense of the virtual assistant equation.

Our virtual assistant calculator is easy to use. First, we ask what your time is worth. You can calculate the dollar amount on an annual basis. Next, we ask how many hours a week you spend on the following tasks on a daily basis:

  • Answering general/solicitor calls

  • Scheduling/confirming appointments

  • Processing/tracking orders

  • Answering customer service/sales questions

  • Making basic outbound calls

  • Administrative tasks a secretary could handle

After you’ve answered these questions, which should take all of a minute or two, you get the results of our virtual assistant calculator. We will show you in no uncertain terms what your productivity loss per month is in hours and what the current support expense per month equals.

For example, if you spend one hour a day processing and tracking orders, a half hour answering customer service calls and another half hour handling administrative tasks a secretary could handle, your total productivity loss per month is 52.5 hours. If your time is worth $100 an hour, the current support expense per month is a whopping $5,250 a month. But a Davinci Virtual assistant is only $129 a month.

Once you put it in black and white, it’s clear to see that a virtual assistant can save you time and money—and money and time. So if you haven’t tried our virtual assistant calculator for yourself, click here to get started. And be honest. The way you spend your time could be draining your productivity and costing you far more than what you are willing to pay.

Busting Virtual Assistant Myths, Part 1

NEW YORK—Do you want to know the truth, the whole truth and nothing but the truth about virtual assistants? There are a lot of myths milling around about virtual assistants these days. If you haven’t ever used a virtual assistant—or might I say a great virtual assistant—you may be buying into those misconceptions.

Wrong perceptions, erroneous information and all out myths are still alive and well in the virtual assistant industry. If you’ve decided not to dip your toe into the virtual assistant waters because you’ve heard the horror stories, it may be time to reconsider. Although there are bad virtual assistants out there, you can’t just throw out the baby with the bathwater.

One wrong thought pattern I want to correct is says, “I can’t afford to use virtual assistants.” That may or may not be true—but it’s probably a myth that’s holding back your company’s growth. Hiring virtual assistants can save your company time and money.

Consider this: You don’t need to set up office space, buy computers and phones, or make any other officing or technology arrangements for your virtual assistant. Virtual assistants work from their own office space and purchase their own office equipment.

That’s not the only benefit of virtual assistants. Consider the fact also that you don’t have to
pay a full-time salary or provide health insurance or other benefits. Virtual assistants can work on an as-needed or freelance arrangement. With this type of set up, virtual assistants are there when you need them to pick up the slack during a busy season, and you can cut back on the hours if business slows. Virtual assistants offer you the ultimate in flexibility.

Have I shattered any myths you believed about virtual assistants? The truth is clear: virtual assistants are a cost-effective way to expand your manpower without adding significant financial risk. Sort of like virtual office space. So what are you waiting for? Check out a virtual assistant today. It may take some getting used to, but you’ll be glad you did.