Davinci Virtual Blog



Virtual Office Technologies Empowering Mobile Workers

LOS ANGELES—Do you use virtual office technologies as part of your daily work? If you work from a virtual office like me, chances are your answer is yes.

According to a TeamViewer survey, telecommuting Americans have expectations from virtual office solutions. Here are a few of those expectations:

45% want remote control of their computer desktops at work
43.48% want mobile access to files both at work and at home
40.32% want the ability to participate in office meetings as if they were in the same room
39.92% want the ability to print remotely
37.55% want the ability to work on a document through screen-sharing
37.15% want face-to-face video communication with colleagues and clients

What about you? What do you expect from your virtual office technology? What virtual office technologies do you currently use?

I have an app on my phone that lets me remote control my computer desktop no matter where I am. And through virtual office technologies like Dropbox I can get mobile access to my files from anywhere. With Skype or WebEx I can participate in office meetings as if I was in the same room.

Virtual office technologies are out there to make your life easier when working from a virtual office or some other remote location. Virtual office technologies are typically low-cost, especially in the age of cloud computing. So what are you waiting for? If you haven’t tapped into the power of virtual office technologies, now is the time to get started.

Virtual Office Users Make Laundry List of Benefits

TORONTO—What would you say if I told you that half of telecommuters feel they are more productive working from home? What’s more, 23 percent are sure they are more productive. So says a TeamViewer survey.

This is no surprise to me. I work in a virtual office—and I work with a lot of virtual office users—and we all have the same story. Not only do we think we are more productive working from a virtual office—we know we are.

The survey also reveals that 45 percent of Americans believe the average telecommuter saves 21 to 50 miles per day in travel time. On top of that, 80 percent of Americans say saving money on gas and having no daily commute are among the biggest benefits of working from home. Indeed, there are many benefits to working from a virtual office. Here are a few more virtual office users cited in the survey:

53.56% cite improved work/life balance
51.98% cite lower stress and better health
50.4% cite the ability to complete household chores (e.g., laundry) while working
37.5% cite no involvement in office gossip
25.49% cite ability to be near children during the daytime

I can attest to all of these benefits of working in a virtual office. And there are many more. Some of the benefits come from the ability to tap into virtual office technologies. In tomorrow’s post, we’ll take a look at how virtual office technologies empower remote workers.

Do Virtual Office Workers Need As Much Vacation Time?

TORONTO—Since virtual office workers typically work from home, does that mean virtual office workers don’t need as much vacation time? I imagine most virtual office workers would protest such an idea.

A new survey from Right Management, the talent and career management expert within ManpowerGroup, suggests that most employees failed to use all of their vacation time in 2012 no matter what their work arrangement happened to be.

Specifically, 70 percent of respondents indicated that they did not take all vacation time due them, while just 30 percent said they took advantage of every single vacation day available to them. The findings are consistent with those of a Right Management poll a year ago, where 70 percent reported not using all their vacation time in 2011.

Although that figure doesn’t cull out virtual office users, I imagine virtual office users are among the most likely not to take all the vacation time due to them. Virtual office workers, despite myths, tend to be more productivity-minded and end up taking on more work than their office-based counterparts. That may make it harder to leverage vacation days.

“Such a reluctance to take all of one’s vacation is a sign of an intense, pressure filled workplace,” says Monika Morrow, senior vice president Career Management at Right Management. “This is a trend that’s grown during the recession and we may in fact have a new norm, which would be unfortunate. However important devotion to the job may be, there has to be some balance and vacation is so important to one’s health and happiness.”

Morrow advised senior management not just to encourage employees to take their vacation, but also to be sure to take their own. As she sees it, it’s the boss who sets the example and sends the message--and if the boss won’t take all of his or her vacation, then workers will pick up on that and may be inclined not to use all theirs.

“After all, vacation is essential for a healthy and productive workforce. For someone to skip a few days off may not be significant, but when each year it seems to become most employees doing so then something’s not right,” Morrow says. “Who could be surprised, in time, by unnecessary turnover, declining retention, higher absenteeism or more frequent health or safety claims?”

Hong Kong Virtual Offices in AIA Towers Offer Skyscraper Prestige

HONG KONG—If you’ve ever been to Hong Kong, you’ve surely seen the AIA Tower. AIA Tower is a skyscraper located in the North Point neighborhood of Hong Kong.

AIA Tower doesn’t have a Chinese name because it was named after American International Assurance, known as AIA. AIA takes up 12 floors of the building, which sits at the corner of Oil Street in the Fortress Hill area in the Eastern District of Hong Kong.

You can rent Hong Kong virtual office space from Davinci Virtual at AIA Tower. Located at 183 Electric Road in Hong Kong, Davinci offers virtual offices there for prices starting at just $75 a month.

When you rent virtual office space at AIA Tower, you can office in a building that’s 44 stories high. In fact, it’s the 99th tallest building Hong Kong. There’s even an in-house swimming pool and a fitness center in the office building. Talk about impressing clients! And some of your neighbors will include University of Hong Kong School of Professional and Continuing Education and Abbot Laboratories.

This Hong Kong virtual office package includes a prime business address, mail and package receipt, access to a business support center, and a lobby greeter to welcome any guests who come to pick up or drop off packages and more.

This virtual office space in Hong Kong also makes available conference room rental for $25 to $45 an hour and day time office space for $10 to $35 an hour. You can use your Hong Kongvirtual office address for business cards, licensing, websites and other public materials. With Davinci Virtual, you also get access to a network of more than 3,000 meeting rooms worldwide.

Using Virtual Assistants to Grow Your Business

TORONTO-Ecommerce Bytes had a good run down on using a virtual assistant to build your business. The article echoes some truths about virtual assistants that I’ve been pounding for a long time.

A virtual assistant is a person who works remotely to help you with various administrative tasks. A virtual assistant typically works from a virtual office, which means you don’t have to accommodate them with bricks-and-mortar office space. And with virtual office technologies they are never more than a click away for a Skype call or a web conference.

Virtual assistants can handle tasks from answering phones to setting appointments to creating calendars and more. Some virtual assistants even specialize in social media, web development or public relations. Indeed, there’s a virtual assistant for just about everything under the sun these days.

Virtual assistants market themselves online, and it can be difficult to tell if the virtual assistant is truly reputable or will only embarrass you with clients. I worked one of virtual assistants that almost caused me to lose a client because her behavior was so inappropriate. But I’ve also worked with a number of virtual assistants that have added real value to my company.

When you work with a virtual assistant company, you may pay a small percentage more than you would if you hired an independent agent, but long-term it’s often better for your business because you don’t if the independent virtual assistant gets sick your work doesn’t get done. When you use a virtual assistant company, the firm has back ups in place to help you keep the ball rolling.

Barbara Weltman, the author of the article I read titled, “Using a Virtual Assistant to Build Your Business” suggested managing the work arrangement with your virtual assistant in three steps: (1) What works needs to be done? (2) By what time? (3) Will there be regular phone chats to review upcoming work or discuss problems?

By working with a reputable virtual assistant provider like Davinci Virtual Office Solutions, you can ge these questions squared away quickly and get on with building your business.