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How to Make the Most of Your Virtual Office

LOS ANGELES-I just read an article in USA Today that aims to help readers make the most of working from a virtual office. Penned by Regina Lewis, a national television contributor and host of USA Today’s biweekly “Money Quick Tips” videos, the article is aptly titled, “Money Quick Tips: Making telecommuting work for you.”

The premise of the article is a Census Bureau report that reveals 10 percent of workers are working from home-based virtual offices at least part-time—and often the reasoning revolves around saving time and money commuting.

If you’ve been reading this blog for any length of time, you’ve seen us publish study after study about the benefits of virtual offices, including saving time and money commuting, boosting productivity, saving on real estate costs, reducing stress, and achieving better work-life balance, to name a few. But let’s focus on the money!

What is Lewis’ advice for making virtual offices work for you as it relates to money?

“Far and away the biggest issue to consider: Expect to be distracted,” she writes. “Telecommuting is great, except for the dog, the kids, the laundry and home repairs calling your name. As one freelancer cautions, keep this metric in mind: The cleaner your house, the lower your next performance review.”

She suggests tapping into resources outside the home where you can meet with clients, print documents, etc. Virtual office providers often offer this getaway via day offices and meeting rooms. When you need to meet with clients, meeting rooms are available on demand and you pay by the hour. Same with day offices. And most virtual office providers also offer access to office equipment you might not have in your home office.

So, once again, the virtual office world has you covered. You can work in the silence of your home office when you want to. But when your home office isn’t so silent you can take a trip to your virtual office provider’s business center and work in a professional atmosphere. Alas, you have the best of both worlds!
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VIDEO: How an Auto-Receptionist Can Enhance Your Virtual Office

LOS ANGELES—Are you losing business by missing calls? Do you need an all-in-one solution for conference calling, call forwarding and online faxing? Davinci Virtual has you covered with virtual office solutions that help you present a professional image no matter where you are.

Davinci Virtual has produced a YouTube video that makes it easy to understand what our Auto-Receptionist solutions have to offer.

“Never be out of touch. Whether you are a start up business, a corporate executive or simply a person on the go, Davinci’s Auto-Receptionist puts you in control of all your communication needs,” the video offers.

“Our full-featured communications tool answers your calls with a professionally recorded greeting, and then routes them to you wherever you are to fit your personal schedule.”

To make it simple, we include all of the following features at no extra cost:

  • Toll-free or local telephone number

  • Unlimited long distance service

  • Voicemail and Voicemail-to-email

  • Professional greeting

  • Advanced call routing and forwarding

  • Call screening

  • Online faxing: send and receive faxes via email

  • Call recording

  • Conference calling platform

  • Mobile apps


Upgrade your business image now. And never be out of touch again. Davinci’s automated communication solutions start at $59.

Click here to watch the video.
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Virtual Office Organization Takes On Mobile Worker Focus

LOS ANGELES—In a move that demonstrates how mobile work is impacting the virtual office world, the Telework Exchange has changed its name to the Mobile Work Exchange. The public-private partnership focuses on demonstrating the value of mobility and telework, of which virtual offices often play a key part.

"Today's workforce is becoming more agile than ever, and telework is one of the components driving the mobile-enabled 21st century workforce," says Charles McClam, deputy chief information officer, U.S. Department of Agriculture (USDA). "At USDA, we've made it possible for our employees to effectively perform their duties from anywhere using web-enabled technologies and mobile applications.”

Why the name change? The organization points to growth in government telework adoption as well as a new focus on encouraging mobility in the federal workforce. According to the 2012 Office of Personnel Management Status of Telework Report, almost a quarter of the federal workforce reported teleworking in some form, with 31 percent of the entire workforce eligible to telework.

"Throughout its existence, Telework Exchange has been at the forefront of the Federal telework conversation," says Dr. Wendell Joice, notably known as the father of Federal telework. "As the conversation changes, I am pleased to see their continued focus on telework as well as their new approach to mobile IT. “We are at a critical point—let's make telework and mobility happen in the Federal government."

Mobile Work Exchange will continue to provide best practices in telework, performance management, effective communication, recruitment and retention, work-life balance, and other workforce-related topics. The group will also focus on key issue in mobile IT, such as cyber security/privacy, bring your own device, mobile device management, virtualization, and cloud. The organization added a new resource center on mobile IT, and refreshed its monthly publication, now called The Mobile Worker.

"We've spent the last eight years supporting the awareness and adoption of telework," says Cindy Auten, general manager of Mobile Work Exchange. "Now that the federal government is moving telework in the fast lane, the conversation is changing. And so are we.”
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Nexxus Building Virtual Offices Have Ultra-Modern Appeal

HONG KONG—If you want to kick your international business image up a notch in Asia, then check out Hong Kong virtual offices in the Nexxus Building.

You can rent Hong Kong virtual office space from Davinci Virtual at the Nexxus Building. Located 41 Connaught Road Central in Hong Kong, Davinci offers virtual offices there for prices starting at just $90 a month. That’s a low price compared to renting traditional office space.

Conveniently located in Hong Kong's Central District, this stylish building offers 18 floors of prime class A offices rising above a five-story boutique luxury retail pedium.

Nexxus Building has been designed with modern business in mind. Ideally located just a short hop from IFC and Exchange Square, in Hong Kong the class A office building is highly accessible, fully refurbished and professionally managed.

These Hong Kong virtual offices are within strolling distance of other office buildings, hotels and conference facilities of Central Hong Kong and just a short walk from the leisure and entertainment facilities of Lan Kwai Fong and Soho.

This Hong Kong virtual office package includes a prime business address, mail and package receipt, access to a business support center, and a lobby greeter to welcome any guests who come to pick up or drop off packages and more.

This virtual office space in Hong Kong also makes available conference room rental for $25 to $45 an hour and day time office space for $10 to $35 an hour. You can use your Toronto virtual office address for business cards, licensing, websites and other public materials. With Davinci Virtual, you also get access to a network of more than 3,000 meeting rooms worldwide.
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Could You Use a Virtual Assistant?

LOS ANGELES—Could you use a virtual assistant? That’s the question in a headline from the Wall Street Journal way back in 2010. You see, although virtual assistants have become quite the buzz in the past year, virtual assistants are nothing new to the entrepreneurial—or corporate—scenes.

“Between work, chores, an almost-two-year old and another baby on the way, my to-do list seems to be growing rapidly,” writes columnist Michelle Gerdes. “Some of my most-pressing to-do items: packing up baby clothes for the attic, painting the spare room for nursery No. 2, getting a billing situation straightened out with a doctor’s office and applying for tax-free commuting dollars through our benefits website at work.”

Virtual assistants may not be able to help you pack up your baby clothes or paint a spare room in your nursery, but virtual assistants can help you get a billing situation straightened out with a doctor’s office and applying for tax-free commuting dollars through your benefits website at work.

In other words, if it’s computer- or telephone-based, a virtual assistant can help you out. Virtual assistants can handle everything from answering your phone to scheduling your appointments to ordering flowers for that special occasion to planning your much-needed vacation. Beyond secretarial service, virtual assistants can also handle online marketing tasks, online research or anything else you need done online.

Of course, not all virtual assistants are created equal. Some are fresh out of college—or in college—and may not be skilled or dependable for your specific needs. Others are industry veterans that have handled just about any virtual task under the sun. So be sure to outline your needs and expectations clearly when choosing a virtual assistant.

By setting the bar at the beginning and taking the time to train up your virtual assistant, you can save enough time getting a billing situation straightened out with a doctor’s office and applying for tax-free commuting dollars through your benefits website at work in the long run. And that gives you time to pack up your baby clothes or paint a spare room in your nursery—and grow your business.
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