Davinci Virtual Blog



Virtual Offices Support Seattle Entrepreneurs

Many people do not know that Seattle happens to be one of the most highly educated of all the cities in the U.S. Perhaps that is part of the reason why it also has such a high median income to low unemployment ratio.

According to statistics, there are 12.5 businesses per each 100 residents. I'll never figure out these kinds of .5 statistics. How do you have half of a business? My favorite one is the 2.5 kids thing. I guess you could have half a business, but it's just not possible to have half a person!

Seattle is also a very entrepreneurial town and welcomes new businesses. Organizations like the Chamber of Commerce has panels and events all the time designed to encourage start-ups in the city.

That having been said, it doesn't mean that it's easy to get a loan. Or that costs are lower to start and run a business. All it means is that they don't have a bunch of oppressive rules that make it harder.

Expenses to run a business are often astronomical. That's the case wherever you go for a chance to make money. Rent alone is sky high - not to mention the utilities and all the little bills that no one ever thinks about. But guess what? It doesn't have to be that way!

You can start a business in Seattle and actually afford an office in the business district. And you actually don't have to rob a bank to do it! All you need is a virtual office.

In case you're wondering what comes with that -- you get a fancy business district address right in the middle of things and a live receptionist will answer calls. You have access to a business center and everything else you need all for around $50 a month. They'll accept your mail and greet your clients, too. That's why the best way to take advantage of one of the most entrepreneurial cities in the U.S. is with a virtual office. Yes, it's really all that and a bag of chips!


Essential Virtual Office Tools

Most successful business people understand that organization is key to their success. Whether they are doing it themselves as entrepreneurs or small business owners - it's no exaggeration that their work lives would be out of control without some attempt at being organized.

Of course, the ideal is to have an assistant. But what small business owner can afford that? That's where virtual office tools come in. The most key component for business is communications - which a virtual office environment is all about. They offer everything - from receptionist, live call answering and forwarding to order taking and beyond.

It's really no different than what we had in a regular office. Actually - it's better. It's more reliable and it always works, so I don't have to work so hard!

File collaboration and management tools are great for all businesses. We've managed to keep the paper tiger in its cage by sharing our files vs. printing everything out. Not only is it more efficient, it's better for the ecology and you never have to worry about losing an important document -- because it's safely stored away in the virtual office.

We use Google Calendar so we all know what's going on. I even put my personal appointments on there so people know not to bug me. Believe it or not, that actually works a lot of the time. You don't have to say exactly what you're doing - just make something up that sounds good. I really like the calendar because I can access it from anywhere at any time.

Even virtual businesses need to hold meetings. We like to use web conference tools, but we also use meeting rooms. There are times when you really have to do a face to face. Outside conference rooms are a lot more affordable than I ever thought they'd be. Davinci offers them for as little as $10 an hour in some places!

I'd be lost without my virtual office tools! I really don't know how I managed without them. Well, actually - not very well. I guess that's the point!


Choose a Virtual Office in Tampa

Seeking office space to rent in Tampa can have many benefits to help take any business to its next level. But the cost of commercial property rentals is often too high for a small business, start-up, or entrepreneur.

There may be cheaper spaces to rent on the outskirts of town or in other areas, but businesses need to be where the action is in order to get noticed. One solution to affording rent in the epicenter of Tampa's business region is to consider a virtual office.

Many people are under the impression virtual means there is no physical location. But the fact is that a virtual office provides a prestigious business address with a real live receptionist - not just a robo secretary. This person will take messages and greet clients, too. The address can go on all of your advertising and marketing materials and your mail can be sent there.

They'll forward your mail for a little extra, which is handy for when you do business in various towns or want to have another place as home base. Best of all, you can use a private day office space starting at $10 or a meeting conference room for $25 an hour. That's nothing compared to commercial rents in Tampa, and you'd never find a hotel meeting room at that rate. Not to mention, I don't think I've ever seen full-fledged business services out of a hotel. The little computer stalls they have don't count as a business center in my book.

Regardless of what the situation or future business plans may be, a virtual office can be found to fit just about any budget. Virtual offices also make very good in-between offices. Whether a company is just starting out, relocating, or expanding - it could need a temporary office space while looking for another more permanent location.

The bottom line is regardless of business goals, it often doesn't make any good business sense to sign a multi-year lease for most companies today. Especially given the uncertain and somewhat volatile state of the economy!


Stay and Play in Tampa Virtual Offices

Thank goodness the weather is great in Tampa, because the business climate could use a little help. But that's no surprise - given the state of the entire nation's economy. Seems some entrepreneurs are scared of setting up shop there, mostly because it can be pricey.

Since Florida is a right-to-work state, its residents enjoy a pro-business environment whose leadership is stable. Many businesses appreciate its low corporate tax rates and the fact that there is no personal income tax - another factor that attracts a lot of people. All of this combined makes Tampa a really hot destination for tourists, companies, and residents.

But Tampa does welcome businesses, with performance based capital incentives available at state and local levels. All of this does well to defray the cost of starting and conducting business there. But the costs for businesses are, nonetheless, quite high. Even if you're one of the lucky businesses to qualify for the state's customized business incentive programs - which so many smaller firms aren’t.

You'd think it would be easier for the little guy, since growing businesses are so essential to the economy. But the fact is private and public funding options can be very few and far between.

This is why setting up a virtual office is such a boon to small business in Tampa. With services running around $79 a month, entrepreneurs can get away without paying the sky high rentals and all the other costs involved in renting a space. Like for utilities, office machines, and staff. Since it's all there - companies have access to everything they need, for less than a fraction of the cost. And you still get that mucho prestigious address where clients can be greeted and you can receive your mail.

The physical office locations are also available when needed - for around $25 a month. The best part is that all of the spaces are decked out with the cool stuff you need - like presentation tools to work as the professional you are.

Living and working in the sunshine can cost some serious coin. But with a virtual office, absolutely anyone can afford to do business in Tampa!


Keeping Your Head in the Cloud

For the most part, keeping one's head in the clouds is not considered a good thing. But with the advent of cloud technology services, things have changed. The cloud has opened avenues for businesses most people never realized could ever happen. In fact, there are even advancements that are not commonly known.

For example, the virtual office has made it possible for businesses, entrepreneurs, and all kinds of other people and professionals to live the life of their dreams. It's no irony that dream life tends to involve the clouds, so it is only fitting that the word was coined to refer to Internet or cyberspace services.

Cloud services for businesses run the gamut. This includes every type of essential advanced telephone system to impressive networked business applications. You know, those ones we all wonder how we ever lived without.

Actually, I don't know how I lived without cloud technology in the past. That's how much I rely upon it today. And things have gotten even better with virtual offices. I used to think I had it made since I could work from anywhere I wanted to. Don't get me wrong, I still appreciate that.

When a friend of mine dreamed of starting up his consulting firm, he found it hard to get in the door of major clients until he got a decent business address. And he did that with a virtual office. It only cost him around $50 a month and he could meet clients and get his mail there.

In fact, he did so well that he's opened a few other virtual offices in various towns to have a solid business presence. It's so funny because no one seems to even know that he's renting a space. I love that! He has an office greeter, access to business services, and the catering staff will get them lunch, too!

With each new hot technology trend, I used to think "Wow, now that's the best thing since sliced bread!" But it just keeps getting better. The countless conveniences of virtual offices have proven that to me!