Davinci Virtual Blog



5 Myths Keeping You From Starting Your Own Business

There are a lot reasons why you might be hesitant to start your own business, and many—if not all—of those fears are rooted in outdated myths. The business world is becoming increasingly more digital, and with that comes a lot of perks. If you are looking to start up a company, there are many virtual and remote services available to help you along the way.

With so many services at your disposal, it is easy to dispel the myths that are holding you back. Here are just five myths about starting your own business and how virtual office solutions disprove them:

  1. You must have a physical location

The number of successful online businesses is steadily increasing, and as a result, the need for leasing an office is in decline. Even if you need a space to meet with clients, it is far more cost effective to rent meeting rooms for the specific number of hours it will be actively in use. You can create the appearance of a physical location through meeting room rentals, a virtual office address, mail forwarding, and even lobby directory listings—all without paying a cent toward leasing an office space.

  1. You must spend a lot of money to have the latest technology

It is true that while we use technology more in our personal lives, the demand for businesses to keep up with the latest technology becomes even more crucial to success. However, you don’t need to spend a lot of money to obtain the latest technology and create a greater online presence. Services, such as a virtual office space and a virtual receptionist, can provide the best technology available and save you thousands of dollars on equipment and office supply costs. Additionally, live virtual receptionist services can include web chat, online appointment scheduling, and order processing—all affordable online customer support services that can assist you in creating a strong online presence.

  1. Expensive start-up costs are unavoidable

Rent, utilities, equipment, employee expenses, technology, and administrative costs are just some of the standard costs when starting up your own business. By creating virtual office space solutions, you can dramatically reduce the costs of each of these expenses. Renting fully equipped meeting spaces when you need them and hiring a virtual receptionist with state-of-the-art phone and web services instead of an on-site staff member can immediately cut start up costs by thousands of dollars.

  1. General operating costs are too high

Similar to your start up costs, there are general operating costs that can add up. By working remotely and maintaining the appearance of a brick and mortar business, you can have all the benefits of a local, professional address without the beastly monthly lease. With the help of a live receptionist handling customer service and tech support for you, you have more time to manage your business and create more revenue. Hiring a virtual receptionist for as low as $149 per month, you eliminate the need for operating costs such as employee salaries, office equipment, and maintaining a workspace.

  1. Small companies aren’t perceived as credible

Small companies can, in fact, be perceived as credible as large corporations, even if they don’t have a large staff or physical location. You can establish a credible brand simply by fostering a professional image through virtual business solutions. Meeting room rentals not only save you money, they create a professional and friendly environment with prime locations, lobby greeters, and secretarial services throughout your meeting. This image extends past face-to-face client interactions. With exceptional customer service across multiple virtual platforms, a live virtual receptionist increases your brand’s credibility on the phone and on the Web.

Starting up your own business is easier and more affordable than ever. You can work from home and still have the all the tools you need to succeed. Save money and have an edge over the competition with virtual office solutions.

Overcome what’s holding you back and contact Davinci to assist you in starting your own business today.


The Pros And Cons Of A Physical Office [Infographic]

Thanks to today's technology, employees are able to work from home or on the go.  As an entrepreneur, you have the same option with your business. Forego office leasing as well as equipment fees and increase the flexibility of your business with a virtual office. It is the best of both worlds. Don't believe us? Find out the pros and cons of a physical office with this infographic. You can also learn more in our blog post, "Small Business: The Pros And Cons Of A Physical Office."

To secure your virtual office space, contact Davinci Virtual today.

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The Pros And Cons Of A Physical Office


The top 10 benefits of a virtual receptionist

There are many benefits to hiring a virtual receptionist. They can bolster your organization’s image, offer exceptional customer care, and improve your online presence. With so much to gain at the fraction of the cost of hiring an employee, virtual receptionist services are becoming an increasingly popular choice for businesses.

While there many reasons to consider abandoning the traditional customer service model, here are the top ten ways your company can benefit from hiring virtual receptionists:

1. Professional image

Having a loyal client base is important for any industry, and one way to bolster both your current and potential customers’ confidence is to maintain a professional image. A virtual receptionist can provide care off-site and away from distractions, ensuring quality customer service to meet both you and your customers’ standards.

2. Web chat 

Customer service isn’t limited to phone support. Virtual receptionists can offer the same care on your website by engaging your visitors with web chat. Your web visitors can receive quick answers to online inquiry, increasing your online presence and converting it into an interactive sales tool.

3. Answer Phones

Perhaps the most essential task of all, but also the most time consuming, is call answering. With a live virtual receptionist, you can decrease interruptions and increase productivity. A trained professional answers all incoming calls with a personalized greeting, forwarding only the ones requiring your attention.

4. Schedule appointments

Save even more time with appointment scheduling services provided by a virtual receptionist. While you tend to your business, a virtual receptionist schedules meetings and appointments online.

5. Industry trained

If your business requires a specially-trained individual, a live virtual receptionist can still meet your business needs. By choosing a company to provide a live receptionist familiar with your industry’s practices, you can easily and affordably hire someone prepared to meet your management needs.

6. Order processing

A virtual receptionist’s duties include much more than phone support. They may also place orders and process payments through your e-commerce system and answer customer questions regarding their orders.

7. Low monthly cost vs. hiring a full-time employee

Hiring a full-time staff member can be needlessly expensive. Not only do you need to pay their salary, but you must also create a workspace and provide the necessary equipment for them to perform their duties. However, you can save money by hiring a live virtual receptionist. For as low as $149 a month, you can have all the features you need to provide excellent customer care and increase productivity.

8. Reduces overhead operating costs

Operating costs are not limited to paying a staff member’s salary. They can extend to maintaining a workspace, and buying new supplies and equipment. By outsourcing administrative tasks to a virtual receptionist, you eliminate the need to spend more on materials. Virtual receptionist services include only the best equipment to ensure clear calls and superior customer service, and the best part­—you only pay for the minutes you need.

9. Lead generation

In addition to simply saving your organization money, virtual receptionists can assist in increasing revenue. A professional tending to all your customers with care can yield more sales leads. Through exceptional customer service both on and offline, customers are more inclined to make purchases and invest in your business.

10. Broaden availability to bilingual clients 

Targeting only English-speaking customers is an opportunity lost. By giving your organization a bilingual voice, you increase the size of your client base. With Spanish being the second most commonly spoken language in the world, it’s important to make your services available in more than one language. Bilingual live virtual receptionists are available to expand your target demographic and improve customer satisfaction, converting great service into measurable results.

These are just ten ways your business can benefit from hiring a live virtual receptionist. Your organization can provide excellent customer care without breaking the bank, and Davinci Receptionist Services has made it easier than ever.

Contact us and start reaping the benefits of a virtual receptionist for your small business with the team at Davinci today.

Small Business Needs: Do You Have a Live Virtual Receptionist?

There are many things that can help your business thrive, like having a distinct brand message, creating a powerful online presence, and perhaps the most important—great customer service. Handling that on your own can be an overwhelming undertaking. However, many small businesses are discovering how hiring a live virtual receptionist can assist them with the essential services they provide.

Features and benefits of virtual receptionist services

Not only can a live receptionist perform administrative tasks to save you time, they may also help you reduce overhead. But there are many more virtual receptionist services available that can benefit any kind of business, big or small.

  1. Familiarity with your industry

One of the most distinctive services live virtual receptionists provide is their general expertise in your industry. At Davinci Receptionist Services, you can hire someone specially trained for your business and its practices. From tech consultants to healthcare and real estate, there are many features available specific to your needs, whether it is web chat, tech support, order processing, or multi-channel customer service.

  1. High quality customer service

The most successful businesses in the world are known for their exceptional customer service. A live receptionist can give you the same edge with their professional, friendly demeanor and proven ability to skillfully communicate with customers. Eliminating the need for automated messages, your customers speak to a real live receptionist, ensuring that your business is providing the personal care necessary to establish a loyal customer base.

  1. The latest innovative technology

A virtual receptionist can provide features you may not otherwise have, like live web chat, quick response to email inquiry, and superior phone support. Your business can communicate through multiple channels, all with the same professionalism and prompt response your customers expect. With the latest technology and a trained professional to operate its services, you will have the tools to compete with the most cutting-edge companies.

  1. Helping your business grow

It’s the small things that count, but they can also take time away from the larger tasks that require your attention throughout the day. While a live virtual receptionist manages your schedule, voicemail, and performs numerous web and phone services, you increase productivity as those small things are addressed with care. This kind of detail showcases your organization’s dedication to unparalleled customer service and provides a clear voice to pair with your brand. The result is a better connection with customers and more time available to you for strategy and business management.

  1. Reducing overhead

As a small business owner, perhaps the biggest concern is how to acquire all these features without creating huge overhead, and it’s this important detail that is convincing so many businesses to make the switch. Hiring a live virtual receptionist costs far less than a full-time staff member, and with all the workspace and technology included, it’s no surprise that it’s such a popular business solution. No computers to buy. No workspace to set up for a new employee. For a set monthly fee, you can have all the features you need to help your business succeed.

These are only a few of the benefits of using live receptionist services for your small business. Keep ahead of the competition by improving your organization’s image. Be sure to select a live receptionist service that can deliver the best features for your business needs.

The best way to discover what else your business can gain from hiring a live virtual receptionist is to see for yourself. Get started with a live receptionist from Davinci today.

Small Business Tips: Be as big as your competitors at half the cost

When you’re a small business owner it’s tough to compete along side big businesses. You know that you can’t afford all the amenities and technologies of a big firm, but you still want to impress prospects and clients, ensuring them that you’re capable and competent when it comes to their needs. So how do you start? It’s easier to have the image of a big firm even when you’re a small company. Follow the three tips below and you will be able to compete successfully even against the biggest corporations.

  1. Hire a virtual receptionist

There’s nothing worse than not being there when your customers need you. But if you’re a business of one, it’s likely that you can’t do it all yourself—certain things are bound to fall through the cracks. At the same time however, you can argue that hiring a full time employee might not be cost-effective. And you would be right—with salary and benefits it might not be worth it to bring on a full time employee. There’s no need to compromise, however, with a virtual receptionist you can have the best of both worlds. Virtual receptionists can answer phones, respond to emails and participate on web chats. Your clients and prospects will always have a person to answer their questions. And the best part is, virtual receptionists can be trained to answer questions specific to your industry and business. This ensures that your company maintains a high level of professionalism, while giving you the time to focus on growing your business.

  1. Establish a virtual office address

As a small business owner you know how important the first impression is. But if you work out of your house, you might find it hard to keep that professional appearance. An easy way to give off that professional image without having to lease office space is with a virtual office address. You can have an office address in any location around the world and in popular city areas, without the out of pocket cost of leasing an office in a downtown location. You exude a professional image by receiving and sending mail from that address. Now, you can comfortably work out of your home and still maintain the same image as the biggest competitors in your industry.

  1. Utilize Meeting Room Rentals

When you’re growing your business, chances are you’re booking a lot of meetings. But, the overhead costs of leasing an office space might not be cost-effective. At the same time, you don’t want to hold meetings out of your home office because it doesn’t seem professional and the atmosphere is likely to turn your prospects off. With a meeting room rental you get the professional atmosphere that your clients and prospects expect, without the high overhead cost or lease agreement expenses. Davinci Virtual has over 950 locations worldwide so you’ll always find the ideal meeting room or office space. The rooms are equipped with all the technological presentation tools you’ll need such as smart boards, LCD projectors, plasma screens, video conferencing and many more as well as amenities such as catering to ensure that your clients and prospects are happy.

Growing your business is a full time job, especially if you’re running it out of your home. From keeping existing clients happy to acquiring new prospects there’s a lot to consider, and chances are you’re always busy doing something. Image is everything when it comes to competing successfully with big firms and corporations. However, if you’re a business of one, you might not have the budget. With these three tips you can ensure that your business always maintains a professional image. Succeed over your competitors by contacting us at Davinci Virtual today.