Davinci Virtual Blog



Virtual Offices Keep Your Home Office Safer, More Secure

Listen up road warriors. The International Agency for Research on Cancer is reporting findings on its latest study about the safety of cell phones. The study has reopened the global debate on the connection between cell phones and brain cancer.

"The study doesn't reveal an increased risk, but we can't conclude that there is no risk because there are enough findings that suggest a possible risk," the study's chief author, Elisabeth Cardis, told AFP.

If you are a heavy traveler and rely on your cell phone to do business while on the run, these kinds of studies can breed fear. This debate is likely to rage on for some time. What’s not debatable is the safety of a virtual office. In fact, using a virtual office can make your home-based business safer because you don’t have to give our your home address and phone number. Virtual offices offer privacy and security.

With a virtual office, you get an 800 number or local phone number your clients call in. That number can be forwarded to your home phone, your cell phone, or anywhere else you need to receive calls, whether you are in Atlanta, Philadelphia, or some other city in the world. Therefore, no one ever has to know that you are away from home.

Likewise, a virtual office gives you a prestigious business address. That means you don’t need to share your home address with clients, even for billing purposes. Your mail will be collected by Davinci Virtual and you can have it forwarded to wherever you are in the world. It’s an advantage over a P.O. Box and it’s less expensive than maintaining a postal service box with another party.

With a virtual office, you also get a myriad of other benefits and the ability to tap into amenities that can help you work smarter, faster and more efficiently, all while maintaining the privacy and security. So as the debate about the safety of cell phone usage continues, keep in mind what you can keep safe: your home-based business.

You can watch this video on the cell phone cancer debate and decide for yourself:


Could Facebook Comprise Your Virtual Office Security?

U.S. senators and the American Civil Liberties Union, along with privacy advocate groups, are up in arms about Facebook privacy.

Many companies who use virtual offices also use Facebook as part of their social media marketing. How should a virtual office user respond to the privacy and security issues on Facebook? One way is to take advantage of the new tools Facebook is offering to secure your privacy.

Facebook announced two new security measures on Thursday that aim to keep member accounts and personal information secure. The new tools work to keep the bad guys out and keep members aware of any suspicious activity so they can take action to correct it.

“Over the last few weeks, we've been testing a new feature that allows you to approve the devices you commonly use to log in and then to be notified whenever your account is accessed from a device you haven't approved,” says Lev Popov, a software engineer on Facebook’s site integrity team. “This feature is now available to everyone.”

Securing Your Virtual Office

Virtual office users should select the option to receive notifications for logins from new devices. You can save your any computer you regularly use or your mobile phone, for example. When you do this, Facebook will ask whomever logs into your account from a device not on the list to name the device and send you an immediate notification that someone was trying to access your account. That notification offers details on how to reset your password and remove the device, in case it was accessed by a cybercriminal.

Virtual office users should also tap into a new Facebook system to block suspicious logins before they happen. When Facebook notices someone trying to access your account from a device not listed in your account security settings, that person, whether it’s you or someone else, will be asked to answer an additional verification question to prove their identity as the authentic account holder. After you confirm your identity, you can review recent log ins and reset your password if you see logins you don’t recognize.

As a virtual office user that relies on Facebook to stay in touch with customers, make new connections or market products, you need to use wisdom in how you share your personal information. Your virtual office system could be secure—Davinci Virtual never shares your private information with anyone—but once you stray from your computer onto the Internet, you could compromise your virtual office if you don’t practice safe computing measures. If you are using Facebook, we recommend you take full advantage of the new security measures the social networking site is offering so you can better secure your virtual office system.

Check out this video that explains some of the dangers Facebook could pose to the security of your virtual office information.


Bike to Work – Or Just Work from a Virtual Office Instead

May is Bike Month and cities across the country—from San Francisco to Phoenix to Washington, D.C.—are encouraging citizens to take part in Bike to Work Day.

May 13 is Bike to Work Day in San Francisco. Seattle is holding Bike to Work Day on May 21. Chicago postpones Bike to Work week until June 12-18. Other cities are hoping that employees will continue biking to work even after the annual events conclude.

In Seattle, the goal of these events is to help commuters experience first-hand the health and environmental benefits of biking to work and to persuade city officials to create more safe, convenient bicycle facilities, including bicycle lanes and parking racks.

But what if you didn’t have to bike to work at all? What if you could eliminate cars, buses, trains and even bikes? This is the promise of the virtual office. With a virtual office space, you can avoid commuting to work. A virtual office system offers you all the tools you need to conduct business from the convenience of your home without sacrificing professionalism.

With a virtual office, you can have your mail sent to a prestigious business address in major cities like Boston, Atlanta, Philadelphia and Orlando. Your business cards will also offer an 800 number where your clients can call and be greeted by a virtual receptionist who can forward the call to you, take a message, accept an order, schedule an appointment and more.

Virtual office systems help you work more productively not only because you save the commute time associated with driving, or biking, to work, but also because you can leverage tools and technologies that free you up to focus on your core business. The virtual receptionist is one example. Web conferencing and Live Web Chat are others. Virtual assistants are still another.

Even if you do business in the bricks-and-mortar world, virtual office technologies offer you convenience that helps you grow your business. Whether you are a start-up company looking to cut office space costs or a growing company looking for cost-effective ways to expand into new markets, virtual office systems set you up for success.

If you still want to ride your bike to work, check out these tips on how to to bike to work and still get there fresh:


FCC Won’t Find Bill Shock with Davinci Virtual Offices

Without automatic usage alerts, it can be hard to know when you’re running up a surprisingly high wireless bill. The FCC’s Consumer and Intergovernmental Affairs Bureau is recommending strategies to avoid bill shock:

  1. Understand your calling pattern for making voice calls, and ask your carrier for a plan that would be best for your kind of use.

  2. If you are an infrequent phone user, consider a pre-paid plan. Because you “pre-pay” for all your minutes, these plans make it impossible to go over your set limit.

  3. Understand what your roaming charges are and where you will incur them.

  4. Understand your options for data and text plans.

  5. If you expect to be taking your phone outside the U.S. and potentially using it for voice or data (including email), make certain to find out beforehand what charges may apply.

  6. Ask how your carrier can help you avoid bill shock – with phone or text alerts, by letting you monitor your account online, or by giving you other information.

  7. If you have tried to resolve the issue with your carrier and cannot reach an acceptable resolution, complain to the FCC.

When you use Davinci virtual offices, you can avoid bill shock. That’s because virtual offices from Davinci Virtual come at a set price. You can rent a virtual office for as little as $75 a month in cities like Atlanta, Philadelphia, San Diego, Chicago—and all 50 U.S. states.

Unlike many of Davinci Virtual’s competitors, the virtual office you rent offers a base rate that is all-inclusive. That means you won’t be shocked by additional fees for long distance, toll free minutes, call patching, voicemail, faxes, conference calling and so on.

As a matter of fact, even scheduling, order processing and outbound sales/customer service calls by Davinci’s virtual receptionists are included in the base rate you pay for your virtual office set up. The only additional cost you would see is based on call volume or by adding additional voicemail boxes to your virtual office system.

With Davinci Virtual, you also avoid long-term contracts for your virtual office. You rent a virtual office for a six-month period, but all other services, like live receptionist and communications contracts, run on a month-to-month term and you can cancel at any time.

Watch this FCC video explaining the concept of bill shock:


Could A Virtual Office Keep You from Having a Heart Attack?

Are you a workaholic? Do you work more than 10 hours a day? If so, you may be doing damage to your heart. So says a study from researchers from the United Kingdom, Finland and France published in Tuesday's European Heart Journal.

The Whitehall II study, which tracked more than 10,000 British civil servants since 1985, suggests that adding three or more hours to a seven-hour day increase the chances of heart attack, angina and death from cardiovascular disease by 60 percent compared to people who don't work overtime.

“Employees with the highest risk of coronary heart disease claimed to work 11 to 12 hours per day, a most unusual work pattern certainly in the European context,” wrote Gordon McInnes, a professor of clinical pharmacology at the University of Glasgow. “Overtime-induced work stress might contribute to a substantial proportion of cardiovascular disease.”

Employees may be able to shave some time off their work day by working in a virtual office. Virtual offices set the stage for greater productivity and less stress. Rather than fighting the traffic, this telecommuting option allows you to work from a home office. By starting your work day before most people get to their desks, you can take advantage of that quiet time in your virtual office to work without distractions. Ultimately, that can help you accomplish much more in much less time.

A virtual office also drives productivity by letting you tap into technologies and services like web conferencing—which limits time-consuming face-to-face meetings—and virtual receptionist services that can screen calls so you aren't interrupted while working on an important project. If we are to believe this study, a virtual office could actually play some small role in saving your life!

A virtual office is also less expensive than traditional office space. You can rent a virtual office for about $75 in many metropolitan cities around the United States, like Atlanta, Detroit, Boston and Los Angeles. That gives you a prestigious business address, an 800 or local phone number and access to conference room and day office space if you need to meet with a client in person.

Check out this video on losing sleep and how it relates to heart attacks...