Davinci Virtual Blog



Dropbox: A Great Solution for Virtual Office Users

Every once in a while, I find a tool that’s so useful for virtual office users like you (and me) that I just have to share it. Dropbox is one of those tools—especially with the company’s latest news.

Dropbox is a free service that lets you bring you documents, photos and videos everywhere and share them easily. More than 45 million people are using Dropbox (including me).

Now, Dropbox just got better for virtual office users with the introduction of Dropbox for Teams. Dropbox for Teams lets companies with a distributed workforce, small businesses with virtual teams, or entrepreneurs serving multiple clients tap into administrative controls, centralized billing, phone support, and plenty of storage space.

Here’s how it works: Dropbox for Teams delivers the same user experience as the free Dropbox service. Adding and updating files is as easy as saving any document, photo or video to the Dropbox folder. Changes sync immediately across all devices which have Dropbox installed. Dropbox is compatible with nearly every computer and smartphone operating system, including Windows, Mac, Linux, iOS, Android, and BlackBerry.

With Dropbox for Teams, administrators get new features including centralized billing, phone support, and controls allowing them to add or delete users. Dropbox for Teams is priced at $795 annually for five users, with additional seats available for $125 each. The base plan includes 1,000 GB of storage, and each additional seat comes with 200 GB. Files are stored encrypted on Amazon S3 in secure data centers and also remain on users' Dropbox-synced computers for added backup.

You may not need Dropbox for Teams just yet. But the free version of Dropbox is something from which every virtual office users can benefit. Whether it’s sharing files or just storing them safely as a backup, virtual office users can rely on Dropbox to streamline operations.

Check out this video with some cool DropBox tips:


Sleep-Deprived Detroit Residents Should Try a Virtual Office

DETROIT--As we prepare to turn back the clocks in early November, a just-released ranking reveals which U.S. cities are most in need of some extra sleep.

The Most Sleep-Deprived Cities list is based on an independent analysis of individual sleep habits as reported in an annual study of more than 350,000 adults by the Center for Disease Control and Prevention. The data reveals the following ten cities as America's most sleep-deprived:

1. Detroit, MI
2. Birmingham, AL
3. Oklahoma City, OK
4. New Orleans, LA
5. New York, NY
6. Cincinnati, OH
7. Louisville, KY
8. Raleigh, NC
9. Columbus, OH
10. Boston, MA

The study also reveals the cities reporting the most sleep, with the majority located in California. The most well-rested reside in San Diego; Dallas; Richmond, Va.; San Jose, and San Francisco.

If you live somewhere other than the most well-rested cities, you may want to explore the benefits of a virtual office. Yes, a virtual office space can help—even for entrepreneurs who work in New York City, otherwise known as the City that Never Sleeps.

When you telecommute from home, relying on a virtual office space instead of the traditional cubicle life, you can get more sleep because you don’t have to drive to work. In fact, if you want to work in your PJs until noon as you motor through a major deadline, you can do that with a virtual office space. Davinci Virtual Office Solutions has virtual office space in all of the sleep-deprived cities on the list--and many more.

Virtual offices give you a prestigious business address, a local or 800 telephone number—and the freedom to sleep a little longer in the morning instead of fighting rush hour traffic. You can also boost your productivity with a virtual office space because you can spend work during what would have been your commute home. And, this may be the best part, you can take a power nap in the middle of the day and still have your phones answered professionally by a virtual receptionist.

Check out this video on the importance of sleep... You could gain weight and much more if you don't sleep enough:


Alberta Virtual Offices Help Companies Expand Into Calgary Cost-Effectively

ALBERTA, CALGARY-Canada didn’t suffer nearly as much as the United States did during the economic downturn. And Alberta, Calgary weathered the storm especially well. One reason is because Albert has a diverse industrial base.

Alberta has business development initiatives in more than a dozen major industries, including aerospace and defense, financial services, life sciences, tourism, oil and gas, information and communication technologies and transportation and logistics.

Companies looking for international expansion opportunities often settle in one of Canada’s provinces, and Alberta offers a world of opportunity. But you don’t have to rent physical office space to explore the opportunities in Alberta. You can set up a satellite office using a virtual office space in Alberta.

Davinci Virtual Offices has two prestigious virtual office locations in Alberta: Bow Valley Square Business Center and Suncor Energy Centre West Tower Business Center.

Located at 205 5th Avenue SW, Bow Valley Square Business Center offers you a prime business address, access to a business support center, a lobby greeter, a drop off point for clients to pick up or leave packages, mail receiving and forwarding services, and the opportunity to rent a conference room on demand by the hour. The pricing for virtual offices there starts at US $150 a month, a small fraction of the cost of leasing traditional office space.

Bow Valley Square Business Center is in a great location, but if you want something a little fancier, you can choose a virtual office in the Suncor Energy Centre. You get all the same amenities for $180 a month at 150 6th Avenue.

So whether you are expanding internationally and just need a safe landing space or you considering how alternative workplace strategies might suit your firm, Davinci Virtual Office Solutions has a wide range of virtual office technologies that can help you meet your business goals.

Check out this video to get a better picture of Alberta, Canada:


Should You Let Employees Work From Virtual Offices?

Should you let employees work from home? That’s the subject of an article in USA Today. It’s a question that more and more companies are asking as the virtual office trend continues gaining momentum.

A reader named Amy asked USA Today columnist Steve Strauss, a lawyer, author and speaker who specializes in small business and entrepreneurship, the following question:

“I have an employee who has asked me if she can work from home a couple of days a week. I know that this is obviously the trend in business, but I don't really like the idea. I like having my employees where I can see them. Am I wrong?”

How did Strauss answer? You can read the entire column for yourself, but I wanted to point out a few tidbits that are especially relevant to entrepreneurs, small businesses, and corporations exploring the viability of alternative workplace strategies.

“Any business that is not figuring out how to take advantage of the technology/work/Internet/mobile revolution in such a way that at least allows their employees to telecommute on occasion is blowing it,” Strauss writes. He listed several benefits to support his point, including attracting a better class of employees, fostering a more productive work environment, and saving money.

Strauss then offered Amy four tips to “loosen the grip” and allow her employee to telecommute at home from a virtual office:

  1. Start slowly

  2. Have specific deliverables

  3. Have them check in

  4. Have them be available

All good tips. Strauss offers explanations for each of those four points that are worth checking out. In the meantime, if you need to discuss alternative workplace strategies with a trusted partner, consider contracting Davinci Virtual Office Solutions.

Avoid Office Pet Peeves With Virtual Office Space

Do you have office pet peeves? Most people do. LinkedIn set out to discover what the most common ones are—and the results are telling.

"In nearly every office there's at least one co-worker whose quirks drive colleagues up the cubicle wall," says Nicole Williams, LinkedIn's connection director and best-selling author of the book, "Girl on Top." "Sometimes the most irritating office offenders don't even realize that their behavior impacts the rest of their team. It is crucial for you to solve the annoyance before it disrupts your work performance and career."

See if any of these pet peeves also make it on your personal list, then consider how working from a virtual office at least part-time could help you avoid the irritation:

Americans get more irritated than other nationals by co-workers taking others' food from the office refrigerator. When you work at home from a virtual office, you might have to contend for the leftover pizza with your teenagers, but at least you’ll have something else in the house to eat for lunch.

Brazilians are the most annoyed of any national group by excessive gossiping. When you work from a virtual office, you can avoid a lot of the gossip—or at least you don’t have to hear about it!

Germans are annoyed by dirty common areas (the community microwave or refrigerator) more than the rest of the world. Your home-based virtual office can be as clean or as messy as you’d like and you don’t have to answer to anyone.

Indians react more negatively to irritating mobile phone ringtones. Your own phone  might annoy you, but in your virtual office space you don’t have to hear everyone else’s—and you can always turn yours off.

There were also gender differences in the findings. For example, 62 percent of U.S. women were bothered by "clothing that's too revealing for the workplace," while only 29 percent of U.S. men surveyed said that was a problem. The Swedish are the most tolerant of what others wear in the workplace, but there is still a gender split: revealing clothing irritates 35 percent of the women in Sweden, but only 12 percent of the men. You can work in your Pajamas from a virtual office and on one will ever know.

Speaking of LinkedIn, Davinci Virtual Office Solutions is conducting a quick, three-question survey on our LinkedIn Group. We'd love it if you'd take the survey!