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Survey Offers Lessons Multigenerational Virtual Office Users

There are many considerations in a multigenerational workforce—especially in workforces that are becoming more mobile and more distributed. With a alternative workplace strategies gaining momentum, this is a topic that demands attention.

Think about it: Is your boss younger than you? Are you communicating well with each other? How does the distributed workforce impact the multigenerational workplace mix?

A new survey from Pitney Bowes reveals that 20 percent of the 231 attendees at the Direct Marketing Association’s DMA: 2011 Conference & Exhibition are reporting to a younger supervisor. Especially in creative industries, this is probably not all that unusual. But the truth is most workforces have a mix of Baby Boomers who are about to retire, Generation Xers at the peak of their career and Millennials who are just starting out.

"Companies are working toward creating a more inclusive work environment. This means equitable messaging for all employees, regardless of how and where they work," says Susan Johnson, vice president of Executive Succession and Diversity Strategies, Pitney Bowes Inc. "Effective diversity strategies now address regional, generational and even technological differences found throughout the workforce."

Notice that Johnson mentioned “where they work” and “regional” differences. With the rose of telecommuting and mobile workers, these are notable issues indeed. When combined with multigenerational communication styles, it’s important to understand the unique characteristics of each age group and know how to motivate and communicate with mobile and telecommuting employees in virtual offices.

Pitney Bowes offers some tips for companies with multigenerational workforces. If you are a telecommuter, virtual office user, mobile worker or road warrior, these tips can help you communicate more effectively.

The first key is to emphasize the strengths of each generation and instill these values into the workplace:

Baby Boomers tend to thrive on individualism.
Gen Xers often are drawn to entrepreneurialism.
Millennials may have an affinity for teamwork.

Next, consider communications channel preferences:

Baby Boomers are most familiar and comfortable with email.
Generation X is flexible and savvy with most channels and technologies.
Millennials are constantly connected and turn first to text or instant message rather than talking.

"As companies master customer communications management, they should also apply this strategy with their own employees,” Johnson says. “Sending the right message in the right channel to each generation in this challenging economic environment may lead to increased productivity and morale."

Check out this video on the multigenerational workforce:


Tucson Virtual Office Workers Spur Diverse Economy

TUCSON, ARIZ.—Also known as the Optics Valley, Tucson is a diverse city with plenty of opportunity. Tucson is known as the premier health services center for the Southwest, the astronomy center of the world, home of a premier research institution and a tourism destination.

The Tucson metropolitan area is home to more than 750,000 residents—and it adds another 2,000 new residents each month. That makes Tucson Arizona’s second largest city behind Phoenix.

Copper mining is one of the most traditional Tucson industries, but the economy today is based on the arts, tourism, manufacturing and high tech industries, according to City-Data.com. In fact, the site reports that manufacturing activity has doubled in the last 10 years. Companies that call Tucson home include 3M, Burr-Brown, Environmental Arts Products, AlliedSignal, Weiser, Lock, Raytheon and Krueger Industries.

Technology is also a growing sector. The Milkin Institute ranked Tucson seventh on its list of “Best Performing City with more than 300 local information technology companies. Virtual office users are playing their role in sparking the Tucson economy as it grows more high tech.

You can rent Tucson virtual office space from Davinci Virtual Office Solutions for just $105 a month. Davinci has virtual office space at the Tucson Executive Suites. Located at 333 N. Wilmont Road, this virtual office offers you a solid business address that will impress clients who stop by to drop off packages or send you mail.

When you rent this Tucson virtual office space you also get access to a business support center and a lobby greeter is there on staff to handle any visitors who may come to pick up packages or meet you in a conference room. You can rent a conference room by the hour, or even rent a day office on demand at this virtual office space.

Check out this video on Tucson:


Dropbox: A Great Solution for Virtual Office Users

Every once in a while, I find a tool that’s so useful for virtual office users like you (and me) that I just have to share it. Dropbox is one of those tools—especially with the company’s latest news.

Dropbox is a free service that lets you bring you documents, photos and videos everywhere and share them easily. More than 45 million people are using Dropbox (including me).

Now, Dropbox just got better for virtual office users with the introduction of Dropbox for Teams. Dropbox for Teams lets companies with a distributed workforce, small businesses with virtual teams, or entrepreneurs serving multiple clients tap into administrative controls, centralized billing, phone support, and plenty of storage space.

Here’s how it works: Dropbox for Teams delivers the same user experience as the free Dropbox service. Adding and updating files is as easy as saving any document, photo or video to the Dropbox folder. Changes sync immediately across all devices which have Dropbox installed. Dropbox is compatible with nearly every computer and smartphone operating system, including Windows, Mac, Linux, iOS, Android, and BlackBerry.

With Dropbox for Teams, administrators get new features including centralized billing, phone support, and controls allowing them to add or delete users. Dropbox for Teams is priced at $795 annually for five users, with additional seats available for $125 each. The base plan includes 1,000 GB of storage, and each additional seat comes with 200 GB. Files are stored encrypted on Amazon S3 in secure data centers and also remain on users' Dropbox-synced computers for added backup.

You may not need Dropbox for Teams just yet. But the free version of Dropbox is something from which every virtual office users can benefit. Whether it’s sharing files or just storing them safely as a backup, virtual office users can rely on Dropbox to streamline operations.

Check out this video with some cool DropBox tips:


Sleep-Deprived Detroit Residents Should Try a Virtual Office

DETROIT--As we prepare to turn back the clocks in early November, a just-released ranking reveals which U.S. cities are most in need of some extra sleep.

The Most Sleep-Deprived Cities list is based on an independent analysis of individual sleep habits as reported in an annual study of more than 350,000 adults by the Center for Disease Control and Prevention. The data reveals the following ten cities as America's most sleep-deprived:

1. Detroit, MI
2. Birmingham, AL
3. Oklahoma City, OK
4. New Orleans, LA
5. New York, NY
6. Cincinnati, OH
7. Louisville, KY
8. Raleigh, NC
9. Columbus, OH
10. Boston, MA

The study also reveals the cities reporting the most sleep, with the majority located in California. The most well-rested reside in San Diego; Dallas; Richmond, Va.; San Jose, and San Francisco.

If you live somewhere other than the most well-rested cities, you may want to explore the benefits of a virtual office. Yes, a virtual office space can help—even for entrepreneurs who work in New York City, otherwise known as the City that Never Sleeps.

When you telecommute from home, relying on a virtual office space instead of the traditional cubicle life, you can get more sleep because you don’t have to drive to work. In fact, if you want to work in your PJs until noon as you motor through a major deadline, you can do that with a virtual office space. Davinci Virtual Office Solutions has virtual office space in all of the sleep-deprived cities on the list--and many more.

Virtual offices give you a prestigious business address, a local or 800 telephone number—and the freedom to sleep a little longer in the morning instead of fighting rush hour traffic. You can also boost your productivity with a virtual office space because you can spend work during what would have been your commute home. And, this may be the best part, you can take a power nap in the middle of the day and still have your phones answered professionally by a virtual receptionist.

Check out this video on the importance of sleep... You could gain weight and much more if you don't sleep enough: