Davinci Virtual Blog



Virtual Office Workers More Efficient, Survey Says

Is working from home an efficient alternative to the traditional office job or a productivity killer? That depends on whom you ask.

Here’s what we do know: According to a new CareerBuilder.ca survey on telecommuting, 32 percent of Canadians who telecommute at least part of the time spend one hour or less per day on work. That would tend to suggest that virtual office workers are more productive.

Other survey data reveals 13 percent of surveyed virtual office workers in Canada work eight or more hours. And 45 percent of telecommuters work between four and seven hours per day. This latter group may be part-timers or self-employed virtual office users.

"With mass adoption of smart phones and advanced network technologies, telecommuters are connected to their offices like never before. As a result, we're seeing more companies embrace the work-from-home option and more workers putting in full-time hours while at home," says Rosemary Haefner, vice president of human resources at CareerBuilder.

"However, to avoid situations where telecommuters aren't putting in the necessary time, managers need to be clear about expectations and establish daily objectives. The autonomy of working from home can be very rewarding so long as it doesn't diminish productivity."

When CareerBuilder actually asked virtual office users their opinions, these telecommuters were split as to whether time spent at home or at the office is more conducive to high-quality work. Thirty-seven percent say they are more productive at the office, while 26 percent report they are more productive at home. Thirty-seven percent do not see a difference. In all, that bodes well for the virtual office productivity gain argument, because even those who don’t see a difference are gaining time by eliminating travel.

Haefner recommends the following tips to help telecommuters work as efficiently as possible:

  • Keep a normal morning routine. The survey found that 25 percent of telecommuters tend to work in pajamas. The truth is you'll probably work better if you treat your mornings as if you were going to the office. If there's one good thing about a commute, it's that you get a mental transition between home and work life. Get out of bed, dress up, grab breakfast—do anything that will get your mind in the right place.

  • Find the best spot to work. Even if you don't have a dedicated home office, it's important that you find the least distracting place in your home. Don't be tempted by the entertainment system or the recliner.

  • Stay connected to colleagues. It's easier to slack off when you know your colleagues or managers aren't watching. If you're struggling to stay motivated at home, schedule an update meeting or call and talk shop with an office peer to get your mind back on work.

  • Plan your breaks. You should never feel like a prisoner in your own home. Plan short breaks to take care of chores, play with pets, exercise, or run a brief errand. You'll be less likely to succumb to quitting work early if you structure the perks of being at home appropriately into your schedule.

  • Take your work to a coffee shop. A lot of workers don't like telecommuting because they're accustomed to working around others. Working at home can be lonely. If your job allows it, try spending an afternoon in a coffee shop or library. At many spots, you'll likely find contract workers or other telecommuters toiling away, as well.


Office Spaces of 2036 Will Be Virtual Office Spaces

Office Angels, a recruiting company in the UK, is making some interesting predictions about what the workplace will look like in 2036. Here’s a snapshot, based on a survey the firm conducted:

  • Millions of employees will work from home or remote locations, dealing with co-workers, customers and suppliers via computer and video phones.

  • A third of employees agree that commuting will be unheard of, as people will work from home rather than a central office; almost a third also feel that the cost of travel will simply be too high to warrant a daily commute.

  • 69% of workers also think that people will interact more with technology than they will with each other, due to the predicted dominance of remote working on a global scale.

What does all this mean? In my opinion, it means virtual office technologies will be even more vital in the decades ahead. This is only the tip of the iceberg. Virtual offices solutions are already seeing a strong uptick in the face of a shaky economy and the rise of eco-friendly workplace strategies, but virtual offices will become even more prevalent in the future.

With the rise of virtual offices, communication becomes important because there’s less opportunity to really get to know people. Office Angel offers a few communications tips for virtual office workers that apply just as much today as they will in the future.

  • Clarity is essential. Important messages to the group should be proofed by more than one person to make sure the e-mail is both clear and accurate.

  • Read receipts are a good way to ensure your emails are being read, particularly if you’re waiting for something important to be actioned.

  • When communicating with your workforce via email, it’s vital to give employees the opportunity to ask questions. Messages can easily be missed—or misunderstood—by something as simple as an out of place comma, so check regularly to make sure that employees are on track and not missing any critical information.

  • Encourage employees to follow their emails with a phone call where appropriate. Even if it’s not possible to speak to colleagues in person, discussing work, planning strategies and sharing ideas over the phone can help to break down barriers and keep communication skills fresh.

  • Know when it should be avoided: for truly difficult conversations—such as performance reviews—you can’t be as empathetic over the phone or via video conference as you are in person. Try to conduct such meetings in person where possible.

So, chances are if you aren't working in a virtual office now you will be one day, and maybe sooner than you think. Until them, we still live in a highly virtualized work world. So be careful with your communication.

Brentwood Virtual Offices Offer Corporate Expansion Opportunities in East Bay

BRENTWOOD, CA-Did you hear the news? Brentwood is aiming at specialty niches to attract business. Brentwood is in the East Bay region of the San Francisco Bay area and has expanded from a farming community to include high tech industries.

According to a recent report in the Contra Costa Times, Brentwood’s economic development department is targeting solar power, medical devices, health care delivery, energy-based and green/clean tech, professional and business services, short-run manufacturing, agricultural enterprises, educational services and retail.

That’s a pretty wide gamut. So if your company serves one of these industries and is looking to expand into a new market that’s offering business incentives to new market entrants, Brentwood could be an attractive option.

Of course, you don’t have to rush in and set up office space in Brentwood in order to test the market. You can set up a satellite location via a virtual office in Brentwood. A virtual office costs a fraction of the price of a traditional office space and gives you a strategic local presence in the market.

Davinci Virtual Office Solutions has prime virtual office space in Brentwood. Located at 12100 Wilshire Blvd., the Brentwood Business Center offers an attractive location in an attractive all-glass high-rise building that’s sure to impress local clients.

When you rent virtual office space in Brentwood from Davinci Virtual, you get a prime business address, mail and package receipt, access to a business support center, a lobby greeter, and a safe and secure place where you can leave packages for clients to pick up or where clients can drop off paperwork.

If you are visiting a client in Brentwood, you can stop by your virtual office space to pick up your mail, use the business center, and rent a day office for a few hours of quiet productivity before the big meeting in the conference room.

Check out this YouTube video to learn more about Brentwood:


Beverly Hills Virtual Offices Offer Affordable Celebrity Appeal

BEVERLY HILLS—There’s more to Beverly Hills that movies and television shows.

The City of Beverly Hills says it’s committed to promoting and sustaining a strong, healthy business climate. The economic development team works in concert with other Beverly Hills city departments to create and implement business recruitment and retention programs and to explore innovative ways of furthering economic development.

According to Simply Hired, the most common occupations in Beverly Hills are management, professional and related occupations (57 percent), sales and office occupations (26 percent) and service occupations (7 percent). Another 16 percent are self-employed. If you fall into that 16 percent, or if you want to set up shop with an impressive business address for your clients in the area, you can tap into the prestige and affordability of a Beverly Hills virtual office space.

Davinci Virtual offers five separate virtual offices in Beverly Hills, three in the 90210 area code and two in the 90212 area code. The prices range from $75 a month to $100 a month—quite the bargain when compared to even the smallest office space in this affluent neighborhood. All of these virtual offices are near the Golden Triangle and Rodeo Drive.

Our Beverly Hills virtual office locations include:

  • Camden Business Center at 468 North Camden Drive

  • Beverly Hills Executive Center at 9107 Wilshire Blvd.

  • Beverly Hills Office Center at 9701 Wilshire Blvd.

  • Beverly Hills Business Center at 9595 Wilshire Blvd.

  • Wells Fargo Business Center at 433 North Camden Drive

These locations offer you more than a prime business address. You can also have staff there accept packages from clients or messengers or hold packages for client pick up. You can tap into a business support center for printing and copying. There’s a lobby greeter, and you can rent conference rooms and day rooms on demand for an hourly feel. And who knows, you may even see a celebrity while you go to pick up your mail.

Check out this tour of Beverly Hills:


Federal Survey Points to Benefits of Telecommuting

WASHINGTON, D.C.-In yet another study that validates the benefits of telecommuting, the U.S. Merit Systems Protection Board has concluded that telecommuting can help organizations reach their mission. Virtual office solutions can play a key role.

The report, “Telework: Weighing the Information, Determining an Appropriate Approach,” relies on survey data from federal employees and supervisors, together with other information, to offer a holistic picture of the key benefits, concerns and implementation considerations for organizations to weigh as they figure out how to integrate telecommuting into the business strategy.

“Our study confirms that telework can result in many benefits for organizations and employees alike,” the authors report. “Further, and of critical importance, our findings indicate that the benefits of telework can occur while maintaining productivity and performance, if telework is managed appropriately.”

The report point focuses on the management aspect of virtual workers and recommends making sure supervisors have the skills necessary, as well as the support, to manage performance of telecommuters. What’s more, the report says leaders need to foster a culture conducive to telecommuting, which includes technology infrastructure and other business tools.

Davinci Virtual Office Solutions has the technology and business tools that empower companies to integrate alternative workplace strategies into the mix. Beyond virtual offices, Davinci Virtual Office Solutions, for example, include live answering and call forwarding services from receptionists, meeting spaces, conference rooms and all of the amenities of a full office without the expense or hassle of running a whole office full time.

If your company serves the federal government, Davinci Virtual offers several virtual office locations in the D.C. area.

•    The Willard
•    Washington DC Office Center
•    Bethesda DC
•    MPA DC
•    Farragut Business Center
•    One Metro Business Center
•    Connecticut Avenue Business Center

Let’s look at the Connecticut Avenue virtual offices. Located at 1250 Connecticut Avenue, you can rent this D.C. virtual office space for as little as $95 a month. It comes with all the usual bells and whistles. First of all, you get to use the prime business address and have a place for your clients to send mail and packages, or drop them off. You can use the business support center there when you needed it, or even rent a conference room or day office space for important meetings or when you just need a quiet place to work.