Davinci Virtual Blog



Another Reason Virtual Office Use is Poised to Grow in 2012

NEW YORK—In 2012, the market for online contingent work is set to double as more businesses across the globe hire and manage workers online for the first time. So says the Elance 2011 Online Employment Review.

Elance is offering up its take on trends that will shape the world of work in 2012. I’m sharing a couple below, along with my thoughts on how this impacts
virtual office users.

The rise of the global, virtual workplace. Elance predicts companies will increasingly tap into the online workforce across geographic boundaries to support key business initiatives. More professionals will build independent careers by working with multiple clients all over the world.

Further, online contractors will collaborate with each other remotely, across geographies and time zones. Technological advancements enabling better online collaboration, telepresence, skills assessment and identity verification, will make significant contributions to the new virtual workplace.

I wholeheartedly agree with this prediction. We’re already seeing it, so if anything it’s just going to escalate. And where there are virtual workplaces there are virtual offices. Virtual office technologies are part of the rise of the global virtual workplace as individuals work from home with virtual office technologies, live receptionists, virtual assistants and other aids.

Promising online careers for 2012. Online hiring for specialized skills will continue to expand in 2012. Promising online careers for 2012 include:

  • Software Developer

  • Visual Designer

  • User Experience Designer

  • Digital Marketer

  • Technical Writer

  • Web Researcher

  • Data Analyst

  • Content Moderator

  • Accountant

  • Distributed Workforce Manager

These are all jobs—among many others—that can be accomplished in a virtual office. Whether you are in Beijing or New York, you can set up a virtual office and do business with clients anywhere in the world. So, virtual office users, get ready for new opportunities in 2012!

How Virtual Offices Can Help the Rising Tide of Contingent Workers

MOUNTAIN VIEW, CA—Despite a stagnant employment market in 2011, online hiring has grown at a record pace. Indeed, online hiring is up more than 100 percent from 2010, according to Elance’s 2011 Online Employment Review.

As more companies seek instant access to talent and greater flexibility to run their businesses, individuals are taking control of their future by building careers as independent professionals. Virtual office space is the workplace of choice for many of these freelancers.

"Fueled by technology, work is no longer confined to the 9 to 5 and the office. Knowledge workers are building independent careers by working online with multiple clients, from their home, from public spaces or from co-located offices,” says Fabio Rosati, CEO of Elance. “The ability to gain instant access to qualified talent with in-demand skills regardless of location is a global trend that is starting to change the way businesses and people work."

As we’ve been reporting all year, businesses are developing innovative workforce models that blend full-time and part-time, local and remote, employed and contracted workers. The practice of hiring and managing talent online is spreading and 83 percent of small businesses surveyed by Elance plan to hire up to 50 percent of their workers as online contractors online in the next 12 months.

Again, virtual offices play right into this trend since most online workers are working from home using virtual office technologies to serve clients. Virtual offices make it easy for freelancers to set up shop with a prestigious business address that gives clients a good first impression. Virtual offices can also offer you an 800 number of a local area code number for clients to dial into.

As the rise of online workers continues, so will the rise of virtual office space. Davinci Virtual Office Solutions can offer you virtual offices in Mountainview, Los Angeles, San Diego, San Francisco and many other cities in California and around the world.


Get Virtual Office Empowerment in 2012


Creating a Virtual Office Policy for Your Small Business

NEW YORK—The federal government has taken up the cause of telecommuting, and in the process online magazines like FederalDaily are offering some strategic resources for developing policies around telecommuting and virtual offices.

I recently read an article in the FederalDaily called “5 steps to a successful virtual office policy.” You can read the entire article here, but I’ve summarized what I feel are the key points below for corporations moving toward alternative workplace strategies and entrepreneurs building a virtual workforce.

1. Define your policy. You first have to determine what a virtual office is. There are many definitions. So make it clear what that means to you before you write out any formal policy, and even include it in the policy.

2. Define a virtual worker. In the FederalDaily article, the author discusses three times of telework: full-time, part-time and situational. I suppose the same classifications hold true in companies of all sizes that embrace telecommuting. Some virtual office users, for example, may only turn to these technologies while on the road while others may employ flextime.

3. Detail equipment requirements. Technology is part and parcel of virtual offices. The FederalDaily article puts it this way: “A lapse or delay in communication due to a technology breakdown could result in a manger wondering why his or her employee isn’t responding, which could plant doubts about that employee’s ability to telework.” Enough said.

4. Develop security policies and training. Since mobile technologies and virtual offices go hand in hand, you need to address mobile security, virtual office technologies security and perhaps even conduct some training around passwords, how to deal with stolen laptops, etc.

5. Formalize governance. In other words, enforce the policy. And don’t just write the policy once and for all. Be sure to review it because, after all, virtual office technologies are changing.

Virtual Office Holiday Parties En Vogue

NEW YORK-So you work in a virtual office … so how do you attend office parties? That’s what CNBC.com staff writer Cindy Perman wants to know—and she got me a little curious, too.

Perman asks the pointed question, “The Virtual Office Holiday Party—How Does That Work, Exactly?” She looks at the trend toward companies taking their office holiday party online, whether for financial or geographic reasons—or simply out of convenience.

In her article, Perman offers some answers: “First, you have to pick a time and date and invite a list of guests, just as you would for a regular party. And, while parties can and do take on a life of their own, it’s important for the organizers to have some sort of itinerary to keep the festivities moving.”

The article goes on to offer examples of gift exchanges that were planned in advance, a virtual whiteboard where folks share their holiday traditions along with live chat with explanations, cash gifts instead of food and drinks, and so on. Be sure to read Perman’s article for more ideas.

But you may have some ideas of your own. If your company has implemented alternative workplace strategies, if you have a distributed workforce with mobile workers and telecommuters who work from virtual offices, there’s no doubt that you’ve faced this issue of the virtual office party.

Sure, if your employees all live in the same city, you could go to a restaurant or rent a meeting room. But then the virtual office party is no longer virtual, is it. So, tell me … have you organized or attended a virtual office party? How did that work for you?