Davinci Virtual Blog



Is There March Madness in Your Virtual Office Space?

MENLO PARK, CA—Nearly one-third of managers interviewed felt NCAA basketball tournament activities shouldn't be allowed in the workplace, according to an OfficeTeam survey. How does that play out in the virtual office world?

First, the overall view. The majority of bosses are willing to play ball: Fifty-seven percent said group events tied to the playoffs are OK in moderation, and another 11 percent welcome them. Only 20 percent of employees polled said they are distracted at work by the excitement surrounding major sports competitions.

"As long as they don't interfere with work, activities tied to sporting events can be great for morale," says OfficeTeam executive director Robert Hosking. "Watching a game together or holding friendly contests provides opportunities for employees to build team spirit."

Whether you’ve got March Madness in your virtual office or you work flex-time in a traditional office space—or you have some other alternative workplace strategy—here are five tips to help you stay focused on work during the game season:

1. Don't get benched. Before checking scores online or participating in game-related activities at work, review company policies so you know what's acceptable and what's not. If you are working from a virtual office, just check the scores during your break or normal lunch hour.

2. Take the occasional time out. If your firm allows it, enjoy quick breaks to discuss tournament highlights with coworkers, but don't let these talks sideline you from other responsibilities. If you're a die-hard fan, consider requesting time off to watch the playoffs. If you are a virtual office user, you can IM about it.

3. Set up a game plan. If you want to take a day off to enjoy a sporting event, ask your supervisor as far in advance as possible so workloads can be managed. There may be many others with the same idea. Or you can workshift from your virtual office with a commitment to getting the work done by the next morning.

4. Don't step out of bounds. Review your company's policy and find out ahead of time if your employer is OK with decorating your workspaces to support your favorite colleges. If you work from a virtual office, you have no restrictions!

5. Be a good sport. Regardless of team allegiances, show proper sportsmanship in the office. Leave your overly competitive streak at home. Then again, if you are in a virtual office you can jump, shout and dance all you want when your team wins the game.

Davinci Virtual Rolls Out Android Virtual Office App

NEW YORK-That’s right. Following the roll out of our iPhone virtual office app we are now offering Android users everywhere an app all their own.

"By launching our Android app shortly after our iPhone app release, we now enable most of our client base to interact with the Davinci Virtual Communication Services from their mobile devices—no matter if Android or iPhone," says Bill Grodnik, CEO of Davinci Virtual Office Solutions.

The new mobile app lets Davinci Virtual Office clients make VOIP calls from their mobile phone over Wi-Fi. If you are an Android user, you can also receive, view and send faxes from anywhere in the world via this virtual office app.

Guess what? You can also search and listen to voicemail messages, make conference calls from your mobile device via the Davinci Virtual platform and much more using our virtual office app. It works for Android smartphones and tablets alike.

Davinci Virtual provides virtual office solutions to more than 10,000 companies and entrepreneurs in the U.S., Canada, Europe, Central America, Asia and Australia. We offer more than 850 virtual office locations including virtual offices in New York, virtual offices in Miami, virtual offices in LA, virtual offices in Denver and any other metropolitan area throughout the world. Clients can choose from Live Receptionist Services, Prime Business Addresses and Flexible Meeting Spaces -- instantly -- online.

With the iPhone and Android mobile virtual office apps,  it’s easier than ever to find the location nearest you and make calls, send faxes and stay productive on the go.

Get the Balance Back In Your Career With a Virtual Office

NEW YORK-Are you out of balance in your career? That's the question Deborah Brown-Volkman, president of Surpass Your Dreams, is asking. As we explore this question and its answer, let's consider how a virtual office could help.

So, again, are you out of balance in your career? Brown-Volkman says you know you are when your career is all you think about; when you worry constantly about where your career is headed; and when you believe that you can't be happy until your career problems are solved.

"Balance is a tough concept is today's workplace. There are more demands, more stress, and more reasons to feel dissatisfied or unfulfilled by what you do. You may want to be balanced, but don't know where to start. Or, you may have tried, but balance seems to be this elusive concept you can't achieve," says Brown-Volkman. "Being out of balance from time to time is normal. But when your career takes over your life and becomes your sole focus, it's time to do something about it. Balance is important because it gives you the ability to see your situation clearly. Clarity brings focus. Focus brings options. Options bring solutions."

So how do you get back into balance? Volkman-Brown offers three steps: recognize that your career is only a slice of the pie, stop obsessing, and take your focus off your career. A virtual office can help you get back into balance.

For example, Brown-Volkman says when you focus solely on one aspect of your life, you lose perspective and when perspective is lost, so is hope and momentum. When you work from a virtual office you set yourself up for greater work-life balance. You are more productive because you aren't commuting. And you can workshift in response to emerging family needs, even something as simple as an morning recital at your daughter's elementary school.

With the stronger work-life balance that virtual offices can bring, you can stop obsessing over what you aren't getting done and get your mind on what you can do for others. "Life is about making a difference and helping others," Volkman-Brown says. "When you take the focus off yourself, that's when the miracles happen. Your career gets better when you get better and when you feel better about yourself."

Virtual Office Benefits Getting More Media Attention

NEW YORK-It seems like many businesses are allowing their employees to work from home at least part of the time. Several of my employees have asked about this. What are some pros and cons of the telecommuting model, and are there some traps to avoid?

That’s the question Bob Dahms, a business counselor with the Bellingham chapter of SCORE, set out to answer in a recent column in the Bellingham Herald.  I’ve pulled out a couple of especially cogent points as they relate to virtual office users.

“Telecommuting is appropriate for information or knowledge workers or others who can produce a work-product off site. They can then either bring or transmit it to the physical workplace, usually in electronic form,” Dahms writes. “This concept started pretty low-tech with the advent of small fax machines in the 1990s. But look at what's changed recently. Along came email; high speed internet; laptops; YouTube; the social media explosion; smartphones; texting and IM-ing; video conferencing. And now you can buy an eight-gigabyte USB thumb drive, which didn't even exist just a few years ago, for around $10.”

Dahms then listed a slew of benefits for telecommuting from the employer’s standpoint. These are the same sorts of benefits I’ve been trumpeting about virtual offices for years now.

    • Virtual offices reduce commute costs and wear and tear on vehicles.


    • Virtual offices eliminate commute time completely.


    • Virtual offices offer a more flexible schedule.


    • Virtual offices let you work in more casual attire.


    • Virtual offices improve workforce satisfaction and retention.

I could go on and on—and I have in other articles. The bottom line: telecommuting from a virtual office offers a growing laundry list of benefits for employers, employees and the environment. With Telework Week just behind us, the latter is especially apparent. About 65,000 people pledged to telecommute last week. The Telework Exchange figures they saved a collective $5.1 million and 6.1 million pounds of pollution.


Lower Stress Levels With Virtual Office Space

NEW YORK-Still feeling stressed out? You are not alone. Many Americans continue to report chronic work stress, according to the American Psychological Association.

For example, two out of five (41 percent) employees report that they typically feel tense or stressed out during the workday. Commonly cited causes of work stress include low salaries (46 percent), lack of opportunities for growth or advancement (41 percent), too heavy a workload (41 percent), long hours (37 percent) and unclear job expectations (35 percent).

Virtual offices are not a panacea for workplace stress, but virtual offices can certainly alleviate some stress. By allowing employees to telecommute from a virtual office, for example, you can make up—at least a little bit—for low salaries. Studies show employees value working from virtual offices and would take less pay. They also save on gas money.

The workload and long hours may not go away just because employees work from a virtual office, but you may be able to get more done in less time. By eliminating the drive time, you can get more work done and by eliminating the distractions common to office life, you can also boost your productivity. And if hours are long, at least working from a virtual office gives employees a chance to take a power nap or a walk around the block to break the tension.

Lower stress levels, better overall health and greater engagement from tools like virtual offices? The research proves it. Of course, we’re not surprised. We are seeing these sorts of results every day from clients who rent our virtual office space in Chicago, New York, Los Angeles, Dallas and beyond. Now, the world is just taking more notice of the value-added benefits of virtual office space.