Entrepreneurs Tips: Time Management for Business Owners

Do you know how much your time is worth? If you crunched the numbers, do you know how much money you are losing when you focus on tasks that can easily be delegated to others?

As an entrepreneur, you wear a lot of different hats, and sometimes it can feel overwhelming because it seems like you have to do everything yourself. Fortunately, there are affordable services available to business owners so that they can save time and money by doing the work they do best.

Calculate the cost of your time

Before you begin strategizing how to best manage your time, use this calculator to determine what your time is worth and how much of it is spent on administrative tasks. How many hours of productivity are lost? And what is that costing your business per month? The results can be shocking.

As the owner of a business, performing tasks like answering calls, processing orders, and customer service not only takes up a lot of your workday, it costs your company a lot money. Even as little as an hour a day could be costing you thousands of dollars a month.

If you are a startup or small business, you may not have the resources to hire another full-time employee. However, for far less than an employee’s salary, you can hire a virtual receptionist to tend to these details.

What is a virtual receptionist?

A virtual receptionist is a trained professional that works off-site performing administrative tasks, including call screening and forwarding, appointment scheduling, voicemail management, and answering customer service questions.

The best part: virtual receptionists are hired for one flat monthly rate through companies like Davinci that specialize in virtual office solutions. That way, you can be sure that the service for which you are paying is of the highest quality and your business is handled with care.

What features are included with virtual receptionist services?

With a virtual receptionist plan, you receive a toll free or local phone number to convey a national or regional appearance and a team of live virtual receptionists trained specifically for your business to perform tasks such as:

• Customer service calls

• Order processing

• Appointment scheduling

• Personalized greetings

• Outbound calling

• Voicemail, fax, and email management

• Meeting support

• Travel planning

• Project managing

• Live web chat

Hiring live virtual receptionists includes many unexpected benefits that are sure to help grow your business, as well. Having a skilled professional dedicated to these tasks is likely to increase customer satisfaction and bolster your company’s image, giving you an edge over your competitors.

Best of all, you get both personal and professional care, so you retain the charm of a small business while gaining the professionalism of a major corporation.

I have a virtual receptionist. Now what?

Once you have a virtual receptionist, you’ll find that you have freed up a significant portion of your workday. You’ll probably be wondering how to best spend this time to maximize profit. The answer is entirely up to you!

As a business owner, ask yourself what work you do best and what you enjoy doing. This is the work that should not be delegated, and not only yields more profit, but also produces the best quality of work.

Outsourcing is only one of many ways successful entrepreneurs effectively manage their time. But there is more you can do to ensure that the time you spend working is as productive as possible. Begin by creating daily to-do lists organized by their priority and work through each item thoroughly and carefully. Always remember that efficiency is not characterized by doing things quickly—it’s about taking an easier course to get better results.

Start managing your time better by contacting us about getting a virtual receptionist from Davinci Virtual today.

About Coco Quillen

Coco is the Chief Operating Officer at Davinci Virtual Office Solutions. She manages the strategic development and operational implementation of services for Davinci. She works closely with all teams to ensure customers are well taken care of.